Deputy Director of Library & Community Services

Essential Job Functions

• Assumes management responsibility for major library, recreation, parks, and neighborhood programs, facilities, community events, and activities
• Oversees and directs the daily operations of divisions, library and recreation services, youth sports, special events, senior programs, social services, arts and cultural programs, coordinates with other City departments and outside agencies on special projects
• Manages and coordinates Citywide special events, including receptions, ground breakings, dedications, etc., with other City departments and external agencies; directs staff assigned to events and projects.
• Develops, implements and coordinates divisional goals and objectives, policies and procedures; evaluates the operations and activities of the Department; assists with the formulation of goals, objectives, and priorities
• Participates in the implementation and coordination of the library, parks, and neighborhood services programs and operations
• Assists in the preparation, planning, and development of the annual operating budget and Capital Improvement projects for the entire Department and prepares and monitors division budgets
• Researches, prepares, and submits grant proposals, required applications for funding opportunities to meet public needs and improve program services
• Counsels and advises staff on matters pertaining to their work assignments; conducts a variety of operational surveys and organizational and operation studies; recommends modification to Library and Community Services programs, policies, procedures, and technology as appropriate
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures
• Responds to public inquiries and requests related to library, parks, recreation, and neighborhood services
• Responsible for the preparation and agenda management for the division and program area Commission and Committee meetings
• Regularly attends City Council and Commission/Committee meetings and serves as a liaison as directed by the Library and Community Services Director
• Coordinates public art projects including preparation of Request for Proposals (RFP), receiving, reviewing, evaluating and awarding bids
• Prepares RFPs for professional services relating to master plans, grants, and other consultant work
• Oversees facility and building maintenance; oversees development, planning, design, and implementation of Library, park or recreation facility renovation projects as assigned.
• Promotes and publicizes community services programs, events and activities; prepares, proofs and approves press releases, brochures, digital content, and other marketing and promotional materials
• Prepares written reports regarding operations, personnel, budget, statistics, grant reporting and a variety of other subjects
• Coordinates with other management staff to meet the overall goals and objectives of the City
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols
• Transports self to worksites or facilities as needed for meetings, special events, or to address emergent matters
• Serves as acting Director in his/her absence
• Performs other duties as assigned

Minimum Qualifications

• Knowledge of:
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff
• Public agency budgetary, contract, administration, administrative practices, and general principles of risk management related to the functions of the assigned area
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration
• Modern principles, practices and philosophies for overseeing parks, recreation, and library services programs and staff
• Budget preparation and administration; principles and practices of office management
• Applicable Federal, State, and local laws, codes, and regulations
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures
• Modern office practices, methods, computer equipment and applications related to assigned programs
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff
• Ability to:
• Recommend and implement goals, objectives, and practices for providing effective and efficient parks, recreation and library services
• Plan, organize, and direct effective parks, recreation and library services and programs
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, technical written material, department operations policies and procedures
• Plan, organize, direct, and coordinate the work of supervisory, professional, technical, skilled, and support staff
• Select, train, motivate, and evaluate the work of staff and train staff in work procedures
• Effectively administer special projects with contractual agreements and ensure compliance with stipulations
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations
• Prepare clear and concise reports, correspondence, policies, procedures, and written material
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
• Operate modern office equipment including computer equipment and specialized software application programs
• Transport self to worksites, facilities, offsite meetings and events
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Education: A Bachelor’s degree in public administration, recreation administration, library science, or related field is required.
• Experience: Six (6) years of responsible professional administrative experience, including three (3) years as a manager in library services, recreation, or parks, with four (4) years of personnel supervision, as well as administrative, and program planning experience.