Deputy Clerk to the School Board

Qualifications

• Any combination of education and experience equivalent to a bachelor's degree in business, public, educational administration, or related field.
• Two (2) years of experience in confidential operations as an administrative assistant, specialist, or executive, some of which shall have been at the level of executive administrative assistant or higher, project management, teaching, or educational administration.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Must be a Virginia certified notary public OR become a certified notary public within two months of hire.
• Must be available to work evenings when most School Board meetings and committee work groups are in session.

Major Duties/Essential Functions

• Affords support to the clerk to the School Board.
• Serves as deputy clerk to the School Board with all legal requirements of the position.
• Supervises preparations for all School Board meetings by organizing agendas, preparing supporting materials, and meeting all deadlines to ensure accuracy and completeness.
• Aids in regular meeting minutes, as required.
• Aids in the development of the School Board calendar and provides periodic updates to School Board members, staff members, and the public.
• Aids in administrative planning and organizing School Board conferences.
• Oversees the required administrative processes for student discipline hearings conducted by the School Board by monitoring timelines, scheduling hearings, notifying participants, interacting with students' legal counsel, compiling necessary documentation, attending hearings, assisting School Board members at all stages of the process, and preparing final correspondence for approval by the School Board attorney.
• Schedules and compiles pre- and post-hearing documentation for employee grievance appeal hearings to be conducted by the School Board, interacting with employees' legal counsel, and assisting School Board members at all stages of process.
• Aids in project management to improve the functions, coordination, and operational efficiency of the School Board and School Board office.
• Provides support of the School Board's process for considering religious exemption requests.
• Liaises with Superintendent's office regarding school system issues, as required.
• Monitors charges for legal services.
• Monitors Freedom of Information Act requests for the School Board.
• Provides oversight of the directive system coordination and revision process.
• Performs policy research, as requested.
• Provides technical support to the School Board in preparing, reviewing, and coordinating the approval of regulations, policies, and notices (directives).
• Reviews draft directives for accuracy and consistency and discusses recommended revisions with senior level staff.
• Uses appropriate software to post policies on the Fairfax County Public Schools website and to manage the web site.
• Notifies appropriate senior staff of the need for revision and/or updating of directives.
• Provides oversight of office technology systems for School Board members, staffers, and office staff.
• Serves as the School Board Office web curator.
• Establishes and maintains School Board records and confidential files.
• Prepares and maintains various data sets, as required.
• Provides general administrative and organizational support to Board standing committee meetings.
• Serves as School Board office liaison to advisory committees and manages all Board requirements with regard to these committees.
• Tracks board direction from initial vote to completion.
• Facilitates student interaction with the School Board Office, including special programs and the School Board Student Representative.
• Affords support to the Clerk with oversight of the work of the staff assigned to the School Board Office.
• Performs duties of the clerk to the School Board in his/her absence, including all legal requirements of the position, as required.
• Performs related duties as required or assigned.

Work Environment/Physical Requirements

• This job operates in a school environment and has a noise level of mostly low to moderate.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.