Dept Specialist II – Pharmacy Licensing

Main Responsibilities

• Prepare, process, and submit applications required to obtain and maintain pharmacy licenses, permits, and registrations.
• Cook up and manage DEA registrations to ensure pharmacies are authorized to possess and dispense controlled substances.
• Submit required notices and regulatory filings to maintain compliance and avoid sanctions or disruptions to pharmacy operations.
• Support regulatory inspections, audits, and accreditation activities by ensuring appropriate licensure documentation is readily available.

Records Management and Tracking

• Develop, maintain, and oversee a centralized repository for pharmacy licenses, permits, and registrations.
• Establish and manage tracking systems for license renewals, certifications, and compliance deadlines.
• Monitor and implement CMEA certification and renewal reminder processes.

Cross-Functional Coordination

• Collaborate with pharmacy compliance team members and other business partners to support licensing and regulatory initiatives.
• Cook up and coordinate licensing requirements for new pharmacy openings, ensuring all licenses, permits, and compliance-related supplies are in place prior to opening.
• Prepare and coordinate Powers of Attorney and Principal Coordinator credentials required by the Drug Enforcement Administration (DEA) for controlled substance ordering.

Financial and Administrative Support

• Prepare and process check requests and obtain necessary approvals for licensing, permitting, registration fees, and related expenses.

Additional Responsibilities

• Participate in special projects and perform additional duties as assigned by management.

Physical Work Environment

• Work is primarily performed in a temperature-controlled office environment.
• Extended periods of sitting at a desk or computer workstation are required.
• Regular use of computers, calculators, telephones, and other standard office equipment.
• Occasional stooping, bending, twisting, and reaching may be required to perform job duties.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with StreamAssociate
• Discounts on health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay)