Department Coordinator

Key Responsibilities

• Cook up and support daily departmental operations, ensuring efficiency and organization
• Administer administrative support for academic programs, with a focus on graduate program activities
• Aid with graduate student recruitment, admissions processes, and onboarding
• Serve as a primary point of contact for faculty, students, and internal and external partners
• Support faculty with scheduling, communications, and administrative needs
• Coordinate meetings, events, and departmental logistics
• Maintain accurate records, databases, and documentation
• Aid with internal and external communications, including drafting and distributing materials
• Collaborate with campus partners to support departmental initiatives and ensure compliance with university processes
• Contribute to continuous improvement efforts and adapt to evolving departmental needs

Qualifications

• Associate’s degree or completion of up to three years of college or technical school preferred
• Three or more years of relevant administrative or program support experience
• A high level of professionalism, integrity, and discretion
• Strong interpersonal skills with the ability to build relationships and work collaboratively across teams
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• A customer service-oriented demeanor with a positive, approachable attitude
• Adaptable and flexible, with the ability to support change and evolving responsibilities
• A quick learner with the ability to understand and apply new systems and technologies
• Proficiency in Google Workspace (Docs, Sheets, Drive, etc.)

Additional Information

Salary up to $55,000, commensurate with experience. Please include a cover letter and resume with your application. Applications due by July 17, 2026

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff, and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.

Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

We strongly encourage applications from candidates attracted to a university with a Catholic identity.