Deal Processor

About the role

Cap deals in the DMS — review deal jackets for accuracy, verify funding, and post to the appropriate accounts
Book new, used, and wholesale deals and reconcile them against F&I paperwork
Handle basic accounts payable and accounts receivable tasks — coding invoices, cutting checks, applying payments
Post factory rebates, holdback, incentives, and manufacturer statements
Reconcile schedules, clear open items, and follow up on aged receivables
Support month-end close by keeping schedules current and clean throughout the month
Communicate with Sales, F&I, and outside vendors to resolve missing paperwork or funding issues quickly
Maintain organized, audit-ready deal files and accounting records
Provide general business-office support and back-up as needed

Responsibilities

• Cap deals in the DMS — review deal jackets for accuracy, verify funding, and post to the appropriate accounts
• Book new, used, and wholesale deals and reconcile them against F&I paperwork
• Handle basic accounts payable and accounts receivable tasks — coding invoices, cutting checks, applying payments
• Post factory rebates, holdback, incentives, and manufacturer statements
• Reconcile schedules, clear open items, and follow up on aged receivables
• Support month-end close by keeping schedules current and clean throughout the month
• Communicate with Sales, F&I, and outside vendors to resolve missing paperwork or funding issues quickly
• Maintain organized, audit-ready deal files and accounting records
• Provide general business-office support and back-up as needed

Qualifications

• Prior dealership office, deal processing, or accounting experience strongly preferred
• Familiarity with dealership DMS platforms (Reynolds, CDK, Dealertrack, or similar) is a plus
• Working understanding of dealership accounting basics — schedules, journal entries, AP/AR — will train the right candidate
• Proficient with Microsoft Excel and comfortable learning new software quickly
• Highly organized and detail-oriented — accuracy is the job
• Ability to manage deadlines and juggle multiple deals / files at once
• Professional written and verbal communication skills
• Trustworthy, discreet, and dependable
• High school diploma or equivalent required

Benefits

$19-$24/hr, based on experience
Medical / Health insurance
401(k) with company match
Dental insurance
Paid time off (PTO)
Vision insurance
Life insurance
Employee vehicle purchase discounts
Consistent M-F business-office schedule
Path to Office Manager / Controller