Database Reporting Specialist

Administrator: Director, Reporting & Analytics

Preferred Start Date: September 15, 2026

Overtime Status: Exempt, not eligible for overtime

FTE: 1.0, eligible for full employment benefits

Location: Remote or flexible hybrid schedule available

About the role

The Database Reporting Analyst for the Montana State University Alumni Foundation (“Alumni Foundation”) plays a key role in producing accurate, dependable data and meaningful insights that help strengthen lifelong relationships, support fundraising efforts, and advance the mission of Montana State University. This position is ideal for someone who values technical precision, thoughtful problem-solving, and the autonomy to improve processes and deliver trusted results. You will apply your analytical expertise to work with a clear purpose, contributing to a supportive team that values accuracy, sound judgment, continuous improvement, and the important role data plays in building relationships and inspiring private support.

Responsibilities

Anticipated distribution of time and effort:

• 30% Manage and fulfill data and information requests from University partners and internal Alumni Foundation team members.
• 30% Develop ad hoc and self-serve reports.
• 20% Design, maintain, and perform regular data extract, transform, and load operations (“ETL”) using SQL Server Integration Services (“SSIS”).
• 20% Other duties including but not limited to:
  • Business process development & SOPs documentation.
  • Assist in data hygiene and maintenance.

Specific duties and responsibilities:

• Assist with data and information requests (i.e., list requests) to external University partners and manage all request-related communications.
• Collaborate with other members of the Advancement Services team on data and report requests.
• Provide quality assurance for reporting outputs by validating data accuracy, reviewing query logic, documenting assumptions, and ensuring appropriate handling of confidential constituent, donor, and institutional information.
• Collaborate on reporting and integration-related work involving SQL Server, Microsoft SQL Server Reporting Services, Microsoft SQL Server Integration Services, and other reporting or data tools used by the Alumni Foundation.
• Develop, document, and disseminate targeted best practices and standard operating procedures (“SOPs”) related to the fulfillment of targeted data and information requests from the Alumni Foundation database.
• Support database management and data cleanup procedures by identifying data quality issues and recommending corrective actions.
• Implement existing procedures and develop new SQL-based queries and procedures to fulfill targeted data requests, reporting needs, and data ETLs.
• Utilize Visual Studio for various development tasks and integrating with SSRS projects.
• Identify database-related improvement opportunities and collaborate with members of the Advancement Services team to develop and implement solutions.
• Affect and maintain a professional, proactive, positive, highly collaborative, and performance-centric work environment.
• Other duties, as assigned by the Director, Reporting & Analytics. Duties and responsibilities may change at any time.

Requirements

Education Required: Baccalaureate Degree in computer science, computer engineering, information systems/technology, or related degree with relevant experience.

Preferred Experience: 2+ years of experience in SQL programming and SQL Server databases; or an equivalent combination of education and experience.

Skills

• Understanding of and experience with SQL Server query development and the Microsoft SQL Server/BI stack, including SSMS, Visual Studio Data Tools, SSRS, SSIS, complex joins, stored procedures, query validation, and performance considerations.
• General programming and database administration experience helpful.
• Experience developing documentation, SOPs, data definitions, reporting standards, and quality-control practices.
• Excellent time management skills and the ability to prioritize in a fast-paced environment while remaining helpful, pleasant, and courteous.
• Complete respect for confidentiality and sound judgment in handling sensitive constituent, donor, institutional, and partner data.
• Strong attention to detail, organizational skills, analytical judgment, and commitment to data accuracy.
• Experience developing and maintaining solutions using Microsoft Power Platform components (Power BI Desktop, Power Automate, and Power Apps) is a plus.

Benefits

• Comprehensive benefit package including medical, dental, and vision insurance (90-100% employer-paid for employee-only coverage).
• 403(b) retirement plan with 7% employer contribution after 1-year anniversary.
• Up to 5 weeks’ paid time-off.
• 11 paid holidays.
• Tuition assistance.