Data Manager at Ayden Middle School

Starting pay: $18.39 (NC07, subject to changes)

About the Role

This position reports to the Principal and involves managing student data, ensuring accuracy, and supporting school operations through administrative and technical tasks.

Responsibilities

• Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, and demographics.
• Monitors the entry of attendance and grades by teachers into the system.
• Monitors student absences for correct excused/unexcused coding; prepares student absence lists and daily absence bulletin.
• Maintains student sign-in/sign-out logs based on directions from the principal.
• Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures.
• Directs teachers concerning attendance procedures and policies.
• Generates reports to satisfy requirements of Pitt County Schools, school administrators, local and state government, law enforcement and health agencies, and the North Carolina Department of Public Instruction.
• Oversees student entry and withdrawal from the school; enrolls new students throughout the year and processes their cumulative records.
• Prepares cumulative records for departing students, withdraws them from the system, and maintains files of arriving/departing students' records.
• Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school.
• Provides homeroom assignments and schedules (Exception: high school counselors develop schedules for newly enrolling students in grades 9-12).
• Collects data for and prints marking period report cards.
• Requests cumulative records for new students and sends records upon request for exiting students.
• Manages student cumulative records according to federal (FERPA) and district policies and procedures (Exception: other clerical staff may handle records duties at the principal’s discretion for grades 9-12).
• Performs other clerical duties as assigned by the principal.

Requirements

• High school diploma and a minimum of two years of experience with computer processing and data entry.
• Associate’s Degree from a two-year college or technical school preferred.

Skills

• Knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.
• Strong communication skills to interact with school personnel, students, parents, and outside agencies.
• Computer skills to install new software/hardware and troubleshoot minor issues.
• Manual skills for cleaning and minor repair of equipment.
• Ability to perform common arithmetical functions.
• Proficiency in software/word processing for data entry, reporting, word processing, desktop publishing, spreadsheets, and the NC Wise program.
• Uses discretion to structure tasks, prioritize deadlines, and work independently or as part of a team.
• Ability to maintain confidentiality and make decisions/solve problems related to school data.