Data Entry Assistant

About The Role

We are seeking a dependable and detail-oriented Data Entry Specialist to join our Accounts Payable department remotely from Oregon, United States. The successful candidate will play a vital role in managing financial records, processing invoices, and supporting various administrative functions related to accounts payable. This position requires a candidate with quick and accurate typing skills, strong analytical abilities, and exceptional attention to detail. The ideal applicant will have a passion for precision and a commitment to maintaining confidentiality in financial matters. This is a long-term employment opportunity with significant growth potential, as we offer promotion pathways for high-performing employees. The role involves working in a fast-paced environment, requiring efficiency, accuracy, and excellent organizational skills to ensure the smooth operation of our financial processes.

Qualifications

• Proven data entry skills with a minimum speed of 8,000 KPH and minimal errors
• At least 3 years of experience in data entry or accounts payable
• Bachelor’s degree in finance, business, or related field (acceptable in lieu of experience)
• Ability to maintain strict confidentiality regarding financial information
• Strong bookkeeping and organizational skills
• Advanced mathematical skills
• Comfortable accepting and applying constructive criticism
• Excellent attention to detail and analytical abilities

Responsibilities

• Review, fact-check, and process invoices for payment
• Index and file invoices systematically in designated records
• Identify unpaid invoices and notify relevant parties for resolution
• Disperse and monitor petty cash resources accurately
• Evaluate and process employee and executive expense reports
• Prepare checks for disbursement in a timely manner
• Maintain comprehensive and accurate vendor records
• Evaluate and approve purchase orders (POs)
• Absorb and assist on accounts receivable tasks when necessary
• Ensure compliance with company policies and financial procedures