Data Administrator, Engineering C

Position Overview

The Data Administrator, Engineering, supports engineering projects by performing various administrative tasks, organizing and tracking formal deliverables, and managing Vendor Furnished Information (VFI). This role involves interfacing with engineering personnel, regulatory bodies, class societies, vendors, subcontractors, and yard personnel. The position reports to the Engineering Data Manager.

Responsibilities

• Manage administrative and coordination tasks for projects as assigned by the Project Engineer.
• Interface with Engineering, Integrated Logistics Support (ILS), Purchasing, Accounting, Production Control, and management as required.
• Track and maintain Program Change Documentation (e.g., ECPs, ECRs, TPs, TIs, PTS/SOWs, RFPs, RFVs, GFI/GFIDs).
• Track and audit changes (e.g., dynamic change logs) and maintain an audit trail of program design decisions and modifications.
• Review Purchase Technical Specifications and issue them to vendors.
• Receive and organize vendor data, ensuring proper approvals and filing per department requirements.
• Quickly familiarize with materials, yard functions, and company policies and procedures.
• Provide engineering metric and reporting data as required.
• Process and respond to requests for information concerning project coordination.
• Assemble, track, and manage documentation, including drawings, correspondence, comments, deliverables, and transmittals.
• Support CDRL management, submissions, tracking, and reporting as required.
• Perform administrative checks to ensure adherence to engineering procedures.
• Manage project files within SharePoint.
• Perform data management tasks via Integrated Data Environment (IDE), including uploading and downloading data for review and approvals.
• Serve as a point of contact for regulatory bodies, posting and retrieving necessary information for class approvals.
• Maintain KMS to reflect open and closed liens and provide reports for weekly status meetings.

Requirements

• Strong knowledge of general engineering administration practices.
• Effective communication skills for interfacing with all levels of personnel, including Program Management, Engineering, and Production teams.
• Proficiency in gathering, organizing, and distributing large amounts of data to manage projects effectively.
• Ability to work independently and manage multiple projects simultaneously.
• Strong teamwork and interpersonal skills.
• Proficiency in Microsoft Office Suite; intermediate skills required.
• Basic knowledge of AutoCAD is preferred.
• Familiarity with configuration and change management processes for federal shipbuilding programs.
• Understanding of shipbuilding procedures for identifying, documenting, and controlling changes to configuration items.
• Knowledge of Ships Work Breakdown Structure (SWBS).
• Experience with database administration and maintenance (e.g., Microsoft Access, SQL Server, Oracle) is preferred.
• Ability to maintain effective working relationships with employees, customers, and subcontractors.
• Self-motivation and the ability to work well under pressure.

Qualifications

• 0–2 years of experience as a Data Administrator in Engineering.
• For the VFI portion: Minimum of 3 years of experience in expediting vendor information or related fields.
• A degree in Logistics, Design Engineering, Engineering, or a related field is preferred but may be substituted with relevant experience.
• Experience with integrated data environments (IDE), purchasing systems, and enterprise resource planning (ERP) is preferred.