Customer Service Representative

Key Responsibilities

• Take and process customer orders in a timely manner based on customer needs and plant production schedules.
• Ensure accurate processing of purchase orders and manage order acknowledgments.
• Maintain up-to-date records of customer orders and any changes to the order, ensuring all confirmations and paperwork are properly communicated.
• Monitor and maintain inventory levels for all required products.
• Update and distribute daily reports to customers, providing them with necessary order information and updates.
• Run and review reports for correctness, ensuring that all data is accurate and up-to-date.
• Serve as the primary point of contact for customer inquiries, complaints, and issues.
• Follow up on customer concerns and resolve any issues by collaborating with internal teams as needed.
• Process and track new item requests, ensuring necessary documentation is collected and approvals are obtained before production.
• Collaborate with internal departments such as Sales, Production, and Accounting to ensure smooth order processing and resolution of issues.
• Cook and submit tooling paperwork (cutting die/print plates) for approval and production.
• Assist sales staff as needed with customer accounts and sales-related tasks.
• Adhere to the daily machine schedule and proactively recommend improvements to optimize production schedules while meeting cost, quality, and delivery goals.
• Support and follow all company policies, procedures, and safety guidelines.
• Maintain a professional, positive, and productive relationship with all team members.

Additional Responsibilities

• Other duties as assigned by management.

Education And Experience Requirements

• Preferred: High School diploma or GED.
• Minimum of 3 years’ experience in a customer service or administrative role, preferably in a manufacturing environment.
• Experience in the corrugated container industry.
• Proficiency in Microsoft Excel and Word.

Skills And Competencies

• Communication Skills: Excellent verbal and written communication skills.
• Mathematical Skills: Ability to perform basic arithmetic calculations and compute percentages, ratios, and rates as required for order processing.
• Reasoning and Problem Solving: Ability to apply common sense and critical thinking to solve a variety of customer and operational issues.
• Able to work independently and make decisions with limited information.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel).
• Knowledge of production processes and quality standards (ISO and QS).
• Leadership Attributes: Strong time management and organizational skills.
• Demonstrated ability to motivate and coach team members.

Physical Demands

• Regularly required to stand, walk, and communicate effectively with customers and team members.
• Ocassional bending, reaching, and handling materials.

Work Environment

• The CSR primarily work in an office setting with exposure to the manufacturing floor.
• Noise levels may be high in the production areas, and temperature conditions may vary with the seasons.
• Personal protective equipment (PPE) may be required in certain areas.