Customer Service Coordinator - Deep Foods

Responsibilities

• Responsible for daily order management, including order entry, pricing verification, and resolving all exceptions to ensure the timely processing of orders through the Order to Delivery & Invoicing cycle.
• Manage direct relationships with customers and distributors regarding order management and delivery for exceptional service.
• Identify order management KPIs and set up processes for improvement.
• Work with the operations team to ensure customer communication on product inventory availability for order fulfillment.
• Timely processing of all customer invoices, work with Finance and deduction teams on Order/Invoice reconciliation.
• Manage EDI setup, testing, and successful completion by working with cross-function teams of IT, Supply chain, and external partners.
• Oversee EDI transactions with ERP/3PL softwares and investigate issues, working primarily with SPS/EDI Provider team and Internal IT team to reconcile issues.
• Prepare agenda and lead weekly EDI calls with EDI providers and IT team
• Proactively communicate late deliveries and order changes to all internal teams and customers.
• Prepare weekly customer service reports.
• Become a subject matter expert in customer requirements and drive internal awareness to achieve excellent customer service.

Requirements

• Bachelor’s degree in a related field
• 2-5 years of operations experience in CPG or related field, preferably with food and emerging brand experience
• Exceptional people leadership and management skills – up, down, and lateral.
• Excellent communication and collaboration skills
• Attention to detail and a proactive mindset
• Ability to learn ERP, EDI, and related systems
• Advanced computer skills, including proficiency in Google and Microsoft Office suites
• Ability to self-motivate, prioritize, and organize

About Deep Brands

Deep Brands was formed in 2026 as a family of brands focused on elevating and increasing accessibility for global flavors. Its brands include Deep Indian Kitchen, the #1 frozen Indian brand in America, and Tem Toa, the first frozen food brand dedicated to Thai cuisine. Each of its brands serves one cuisine exclusively, enabling them to authentically represent their cultures and to enlighten Americans about their cuisine’s bold flavors and culinary traditions. Across its portfolio, Deep Brands is committed to making its products from scratch, using each cuisine’s traditional recipes and processes, and sourcing only the highest quality ingredients. The result is premium, authentic products that replicate restaurant experiences and bring global cuisines to life at home in minutes. Every purchase of Deep Brands’ products benefits its Deepkiran Foundation, which helps provide access to education for thousands of underprivileged children in rural India. Deep Brands is wholly owned by Deep Foods Inc, a 3-generation family company that has been a leading manufacturer of global flavors since 1977.

About Deep Foods

Deep Foods is a leader in global flavors manufacturing and distribution in North America with operations in the US, Canada, India and Australia, and makes frozen meals, breads and appetizers as well as snacks, beverages, dairy and pantry essentials. Our brands include Bansi®, Babu’s®, Bhagwati’s®, Deep, Deep Brands (Deep Indian Kitchen® and Tem Toa®), Healthy Tiffin®, Hot Mix®, Mirch Masala®, Reena’s®, and Udupi®. Since 1977, we have had one simple purpose: to share global flavors through made-from-scratch, authentically crafted food and drinks. As a family-owned-and-operated company, it’s our mission that our food not only tastes good but also does good. That’s why every purchase of our products benefits the Deepkiran Foundation, which helps provide access to education for underprivileged children in rural India.

Pay

Competitive compensation and benefits package.

Schedule

Tuesday-Thursday, with remote working up to 2 days a week.

Benefits

Located in our Union, NJ (metro NYC) headquarters.

Equal Opportunity Employer

We are an equal opportunity employer and offer a competitive compensation and benefits package.