CROWE Administrator

About the role

The Center for Research On the Wisconsin Economy (CROWE) is seeking a strategic and relationship-driven leader to provide coordination and implementation support for strategic CROWE priorities and initiatives. The CROWE Administrator manages multiple concurrent projects and events from initiation through completion. The position serves as a strategic connector, facilitator, and event planner responsible for coordinating interdisciplinary initiatives, supporting collaboration among the center and stakeholders, developing and monitoring events, managing timelines and deliverables, and advancing strategic priorities established by CROWE leadership.

This position manages the day-to-day operations for CROWE. It serves as the primary representative of CROWE to stakeholders and/or external partners. It develops strategic plans – including social media, interacts with donors, plans events, determines information system needs, and develops and administers the center budget in support of the center’s goals. The successful candidate will combine strong leadership, strategic planning, collaboration and relationship-building skills to inspire alumni, donors and enhance economic research in CROWE. This position requires the ability to analyze donor trends, develop creative, impactful and innovative programs, manage high-profile events and oversee various forms/platforms of communications. Evening and weekend events are necessary, and attendance is required. Occasional regional or national travel may also be required.

The CROWE Administrator can expect to:

• Coordinate strategic planning initiatives and establishes center objectives to ensure appropriate use of financial, administrative, space, staffing resources, and alignment with the strategic plan.
• Obtain and validate data needed for strategic decision-making.
• In coordination with the Director, compose, respond, distribute and send all correspondence to donors and constituents.
• Develop, plan and implement all speaker events from inception to budget completion.
• Coordinate with Director for all donor functions and campaigns.
• Design and implement social media plans to enhance awareness of CROWE and its activities.
• Maintain center website keeping it current with all center activities.
• Provide leadership in center philanthropic activities including donor interaction and coordination of stewardship and prospect development.
• Partner with Center Director and other senior leaders to advance the Center to a position of academic and professional distinction by fostering excellence in all programs and maintaining, supporting, and successfully renewing appropriate federal, state, and local designations and accreditations.
• Provide leadership and oversight in financial operations including developing and administering budgets and oversight of grants management, contracts, and other funds to ensure adherence to accounting practices and compliance with sponsor rules, regulations, and law.
• Work with Y.A.F. and other student organizations overseeing events, sponsorships, marketing and social media posts.

Responsibilities

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications.
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors.
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures.
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures.
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement.
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies.

Requirements

Required Qualifications

• Minimum of 3 years of experience in program administration, research administration, higher education administration, or a related field.
• Minimum of 2 years of experience overseeing engagement strategies and communications.
• Minimum of 3 years of experience overseeing, developing, and implementing budgets.
• Minimum of 2 years of experience in planning events.
• Experience managing projects involving multiple stakeholders, priorities, and deadlines.
• Demonstrated ability to communicate effectively, build productive working relationships, and exercise sound judgment.
• Strong organizational, analytical, and problem-solving skills.
• Exceptional written and verbal communication skills.
• Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms.

Preferred Qualifications

• 5 or more years of relevant professional experience.
• Familiarity with donor databases, contact management systems, and tracking systems.
• Previous work with state legislators.

Education

Bachelor’s degree in business, communications, marketing, public relations or an appropriate area of specialization required OR 5 years of work-related experience in higher education administration.

Compensation

The expected salary range for this position is $65,000 - $82,000 for highly experienced candidates. Actual pay within this range will depend on experience, qualifications, and FTE. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Schedule

This position will be eligible for a hybrid (in person/remote work) schedule after a probation period is served. A 100% remote work schedule is NOT an option for this position. Evening and weekend events are necessary, and attendance is required. Occasional regional or national travel may also be required.

Department

The UW-Madison Department of Economics is part of the University's College of Letters and Science (L&S), which is the heart of UW-Madison and home to a tremendous breadth and depth of departments.

Contact

For questions on the position, contact: Tammy Herbst-Koel, therbst@wisc.edu. Relay Access (WTRS): 7-1-1.