CRES Coordinator

Job Responsibilities

• Manage general office maintenance, including coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water fountains, coffee machines)
• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation
• Conduct regular facility inspections to identify maintenance needs and potential safety hazards
• Maintain preventive maintenance schedules for office equipment and systems, ensuring timely completion
• Cook with vendors for janitorial, pest control, waste removal, and other facility services
• Serve as the primary office contact for vendor services (e.g., utilities, coffee service, vending, logistics, office supplies, mail distribution, and document shredding), ensuring cost-effective solutions and recommending alternatives as appropriate
• Serve as the primary reception contact, including greeting visitors, supporting meetings, and directing inquiries to appropriate personnel
• Support employee engagement activities, including coordinating onsite events, initiatives, and programs that enhance workplace experience and foster a positive office culture
• Partner with the Employee Onboarding team to welcome new hires and provide office tours, ensuring a positive onboarding experience
• Serve as the site lead for evacuations and life safety procedures, ensuring compliance with local requirements
• Administer badge access systems in accordance with security protocols
• Support the development and maintenance of the Business Continuity Plan, Emergency Response Plan, and Facility Manual
• Communicate building updates and safety notifications to employees as directed by Corporate Services
• Support internal and external audits, inspections, and compliance reviews by maintaining documentation and coordinating corrective actions as needed
• Manage processing of facility-related invoices and purchase requisitions
• Support budget tracking and assist with preparation of the site-level Corporate Services budget as needed
• Monitor energy usage and support sustainability initiatives to promote efficient resource utilization within the office
• Support Records Governance (RIG) initiatives, including coordinating records storage, return, and secure disposal
• Act as a liaison between the business and third-party records management vendors
• Maintain and update office location pages on SharePoint, ensuring accuracy of site-related information
• Support landlord relations, addressing facility-related concerns as needed

Qualifications

• High school diploma or equivalent combination of education and experience
• Experience supporting office or facility operations preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Effective verbal, written, and interpersonal communication skills
• Ability to work effectively with all levels of the organization
• Familiarity with facility operations, safety standards, or regulatory requirements preferred