Court Executive Officer 3 (U) #00000564-23300 Full-Time, At-Will, in Las Cruces, NM

About the role

The Third Judicial District Court in Las Cruces, New Mexico is accepting applications for a full-time at-will Court Executive Officer 3. Under administrative direction and in accordance with prescribed NM statutes and judicial policies and procedures, manage court administrative functions (case management, finance, budget, procurement, contracts, information technology, payroll, human resources); direct work and supervise staff through line supervisors, managers or division directors; and oversee day-to-day facility maintenance and security operations. Fulfill statutory requirements as Clerk of the Court. Administer court related programs including but not limited to specialty courts, probation, and jury programs.

Responsibilities

• Manage court administrative functions including finance, facilities, security, human resources, and information systems, and the non-judicial operations of the court, including pre-trial services, case management, and specialty courts.
• Make recommendations to the Chief Judge regarding the court’s budget priorities and develop long and short-term strategic financial goals.
• Assist in the oversight, review, and/or preparation of the financial audit process, grant administration, fixed assets, and facility administration.
• Review and approve court financial reports, reconciliations, financial statements, or expenditures, and ensure purchases comply with the NM Procurement Code.
• Manage and oversee the negotiation and management of contracts on behalf of the courts and in accordance with established contracting procedures and applicable laws.
• Manage the court’s jury operations including the efficient use of state and citizens’ time and resources.
• Plan current and future court facility and space needs; work with county managers, architects, contractors, subcontractors, and vendors in the modification, maintenance, or upgrade of existing facilities.
• Oversight and conduct research, development, coordination, and tracking of legislative initiatives and bills; research and draft proposed legislation; provide testimony and develop strategies for passage of legislation; perform bill analyses for effect and impact on the court; analyze court/program needs and address requests from the legislature and other interested parties.
• Serve as a liaison to state, county, municipal or private organizations; consult and collaborate with managers, employees, state agencies, state legislators, the public, press, attorneys, and private vendors.
• Prepare comprehensive status and statistical reports, rules, and procedures, and address citizen complaints.
• Serve on internal judicial and external community steering committees to develop and manage efficient court processes and policies, and make recommendations relevant to the court’s jurisdiction and initiatives.
• Advises the court’s judges on performance measures and case management best practices, and assists in equitably assigning caseloads to the court’s judges.
• Develop and implement information technology solutions for the court, including fixed assets.
• Hire, manage, organize, and coordinate the work of professional staff. Assist subordinates in establishing and meeting goals, delineate available resources, coach and motivate staff concerning the development of projects, deadlines, and priorities. Develop and establish procedures for the successful operation of the court’s administrative systems.
• Prepare and review statistical reports on court performance measures. Report on performance measures to the Chief Justice or Chief Judge. Identify performance hindrances and opportunities for increased performance. Implement new procedures and policies where appropriate.

Qualifications

• Education: Master's degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management, or a directly related field.
• Experience: Eight (8) years of experience in court management or a criminal justice system overseeing a large public agency or department including multiple disciplines such as budget, finance, procurement, human resources, contracts administration, or a directly related field, and five (5) years of experience supervising and managing a diverse staff.
• Supervisory Substitution: Five (5) years of directly related experience may substitute for the supervisory experience provided the incumbent attends the NMJB Supervisory Mentorship Program Training at their earliest opportunity.

Benefits

The successful applicant should demonstrate a high degree of experience in budget development, management of multiple and diverse court programs and staff, policy development, delivering presentations to diverse audiences including testifying before a legislative or similar body, and comprehensive and advanced knowledge and understanding of the organization and functions of the judicial branch of government. Demonstrated ability to lead and direct change that benefits the operations of the court, and provide exemplary leadership through integrity, honesty, respect, and effective team-building skills.

Work Environment and Physical Demands

Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.