Court Clerk II

About the Role

Perform general clerical duties including acting as receptionist, filing, scheduling, and general office work. Serve as a deputy municipal court clerk, handling citizen concerns in person or by telephone, processing correspondences and reports, and managing financial transactions such as collecting fines and preparing receipts.

Responsibilities

• Act as receptionist, handling in-person and telephone inquiries from citizens.
• Perform general clerical duties: filing, scheduling, and general office tasks.
• Enter data to prepare and process correspondences and reports as directed.
• Collect fines, enter amounts into the accounting system, and clear outstanding warrants when applicable.
• Prepare receipts for funds received.
• Receive incoming calls and direct them to the appropriate person.
• Cross-train in other areas of court operations as needed.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent (e.g., GED).
• Computer literacy in Windows operating system and Microsoft Office products.
• Valid Mississippi Driver’s License and a Social Security number (or appropriate Immigration documents for non-U.S. citizens).

Skills

• Ability to understand and follow oral and written instructions.
• Proficiency in reading, analyzing, and interpreting correspondence, reports, and general data.
• Effective communication with peers, supervisors, and customers in person and by telephone.
• Basic mathematical skills: addition, subtraction, multiplication, division, and calculating percentages.
• Elementary bookkeeping knowledge is helpful.
• Ability to apply logical thinking to define and solve minor problems or refer them to a supervisor.
• Bilingual (Spanish) is a plus.

Physical Demands

• Regularly required to talk, hear, sit, walk, stand, and occasionally reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl.
• Specific vision abilities include near vision, distant vision, color vision, peripheral vision, depth perception, and the ability to focus.
• Routinely lift or move objects weighing up to 30 pounds.

Work Environment

• Primarily works indoors in a typical office environment with low to moderate noise levels.
• May perform some duties outdoors while conducting official business or commuting between offices.
• High-stress position with constant interruptions and inquiries; may encounter angry customers and experience eye fatigue.