Court Clerk

About the role

This is a regular, part time position, expected to work 26 hours per week. This position is budgeted at 65% and the following wage information has been adjusted accordingly. New hires generally start between $3,906.50 and $4,306.90 per month. Placement within the position’s full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $3,906.50 and $4986.15 per month.

Responsibilities

• Prepares and processes all assigned court work in a timely manner ensuring accuracy and completeness of information and attending to deadlines and/or specified timelines.
• Assigns cases to docket and enters the case data into case management system.
• Ensures court rules and procedures are followed as cases are processed and sets, arraignments, hearings, and trials.
• Prepares and mails legal documents such as notices and final orders.
• Tracks cases to ensure compliance with case type and sentencing requirements and follows through with necessary steps including the following: orders to show cause, bench warrants, and pleadings.
• Maintains warrant control, issues, recalls, processes, and purges warrants. Coordinates with law enforcement agencies regarding warrant status.
• Processes closing of cases when appropriate.
• Receipts and distributes all incoming monies and balances and reconciles daily cash receipts.
• Reviews various reports and issues notices as required.
• Delivers and/or provides a certified copy of order to law enforcement, SNO COM and the victim; enters order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential hearings regarding the order.
• Provides general information and customer assistance at the counter or via telephone to attorneys, law enforcement, other judicial agencies, defendants, and the general public.
• Adds addresses concerns and questions for all who come to the front counter and assists defendants with navigating through the legal process.
• Maintains documents in electronic case files, copies, faxes, date stamps.
• Processes and distributes mail.
• Researches files for case status data and provides accurate information.
• Sets assigned.
• Completes all phases of juror notification including preparing, mailing, and processing replies to juror questionnaires.
• Readies juror pool, monitors jurors; sets up and prepares courtroom for hearings including computer and recording equipment set-up and assembling calendars for all parties to ensure files are available for the Judge.
• Coordinates and schedules meetings.
• Communicates with various outside agencies by phone or mail including Lynnwood Jail, Snohomish County Jail, DUI victims’ panel and other agencies.
• Processes public records requests.
• Cross trains in other court services areas as assigned and may serve in other related capacities in support of court services.
• Performs general filing duties including criminal and infraction files and miscellaneous paperwork developed during court proceedings.
• Reviews jail rosters and refer cases to the Judge for review and docket decision.
• Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and drafts explanatory documents for defendants.

Requirements

• High School Diploma/GED Certification and three years of experience performing broad office clerical, data processing, records maintenance, and/or customer service counter work that includes heavy customer service, reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and processing fees; preferably in a court or legal setting.

Qualifications

• An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered.

Skills

• Excellent written and verbal communication skills.
• Ability to work independently and under pressure.
• Attention to detail and ability to maintain confidentiality.
• Proficiency in using computers and office software.
• Ability to prioritize tasks and manage multiple projects simultaneously.

Benefits

Benefits information is available below and varies based on classification status. Regular, part time employees may be eligible for prorated benefits. Please visit the HR Benefits Website for more information.

Pay

New hires generally start between $3,906.50 and $4,306.90 per month. Placement within the position’s full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $3,906.50 and $4986.15 per month.

Schedule

This position is budgeted at 65% and the following wage information has been adjusted accordingly. New hires generally start between $3,906.50 and $4,306.90 per month. Placement within the position’s full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $3,906.50 and $4986.15 per month.