Court Clerk

About the role

Performs specialized, complex office support and clerical work of a technical nature in support of the Gila County Court system.

Responsibilities

• Receives, computes, classifies, and posts fees or fines for criminal, family law, civil, probate, and guardianship cases; issues receipts; reconciles cash drawer.
• Lists data on indexes and cross-reference systems; enters information and documents into established filing and data systems.
• Uses indexes and researches information; maintains and controls complex filing systems.
• May travel to satellite offices; may act as backup for Courtroom Clerk IV.
• Completes mandatory 16 hours of continuing education and United States Passport Agent certification yearly.
• Operates a variety of office machines.
• Analyzes dockets and indexes; processes legal documents, judgments, and minute entries.
• May issue marriage licenses and record returned licenses.
• May receive and process passport applications.
• Maintains legal files and indices; checks files in and out using an automated file tracking system.
• Oversees vault containing court files and microfilm; enters and maintains data in an automated court case management system.
• Receipts documents; prepares and processes formal orders; answers telephones.
• Maintains, monitors, and reviews disposition of case files.
• Maintains awareness of rules governing destruction of court records for microfilming purposes.
• Prepares and arranges for files to be sent for microfilming; confirms accuracy of records when returned from microfilming; maintains microfilm.
• Assists the public without giving legal advice.
• Digitizes all court documents.
• Prepares legal papers according to court orders; receives and composes correspondence; notarizes documents.
• Maintains logs, work production records, and composes routine reports related to court actions and cases.
• Performs other duties as assigned.