Court Clerk

About the role

The position involves providing specialized, legal office support to ensure all-case files, documentation, and participants are organized and available for efficient and effective courtroom operations. The role also includes acting as a liaison between the court and proceeding participants, processing daily reminders, and maintaining records of the court.

Responsibilities

• Prepares and distributes court calendars; ensures all files, documents, evidence, and other materials are available and organized prior to the beginning of court sessions.
• Maintains chain of evidence and ensures security of all files and documents; organizes, maintains, and purges files and documents.
• Processes daily reminders, all returns, documents, and requests from other agencies and the public.
• Attends court, administers oaths, maintains minute orders which summarize proceedings and actions; prepares orders resulting from the court proceedings.
• Calendars case settings, coordinating with participant schedules, bind over regulations, and other required deadlines; maintains current records on case status.
• Responds to inquiries and provides factual information regarding court proceedings to attorneys, court, and law enforcement officials, County staff, and the public.
• Maintains liaison with attorneys; assigns appointments and ensures attorneys have been notified.
• Provides data entry of all cases, traffic tickets, etc.
• Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Receives and processes fees, fines, and other monies; prepares receipts and balances such money.
• Sets case numbers; organizes case files; maintains accurate records and files.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

Requirements

• Demonstrates regular, reliable, and punctual attendance.
• Knowledge of policies, procedures, rules, and regulations related to court operations.
• Computer applications involving word processing, data entry, and standard report generation.
• Business arithmetic; office administrative practices and procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar, and punctuation.
• Legal office terminology, processes, procedures, and the format for legal documents.
• Techiques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Qualifications

• Knowledge of policies, procedures, rules, and regulations related to court operations.
• Computer applications involving word processing, data entry, and standard report generation.
• Business arithmetic; office administrative practices and procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar, and punctuation.
• Legal office terminology, processes, procedures, and the format for legal documents.
• Techiques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Skills

• To organize court activities and record court proceedings accurately.
• To understand and apply applicable codes and regulations.
• To use applicable legal office terminology, forms, documents, and procedures in the course of the work.
• To use initiative and independent judgment within established procedural guidelines.
• To organize, prioritize, and coordinate work activities, multitask, and meet critical deadlines in a very high-paced office environment.
• To contribute effectively to the accomplishment of team or work unit goals, objectives, and activities.
• To organize, manage, and monitor cases and maintain accurate files, records, and statistics.
• To deal successfully with a variety of individuals from various socioeconomic, ethnic, and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.

Benefits

• 100% employer paid health care, dental, vision, and life insurance.
• 100% employer paid retirement with option of deferred compensation plans.
• Flexible spending accounts.
• Health spending accounts.
• Option to enroll in long-term disability.
• 13 holidays.
• Annual and sick leave.