Cost and Inventory Control Associate

About the role

The Cost and Inventory Control Associate plays a crucial role in managing the flow of inventory and merchandise handling processes. They compile data and operate a computer to maintain Food Bank records and generate reports. This position supports the efficient management of food resources by maintaining accurate inventory records, monitoring costs, and ensuring proper tracking of donated and purchased goods.

Responsibilities

• Oversee all inventory control procedures for inbound and outbound products, ensuring accuracy, timeliness, and integrity of all data within the Food Bank’s inventory software.
• Track and maintain accurate records of all food inventory, including donated and purchased items.
• Perform routine cycle counts and participate in full physical inventory audits; promptly investigate and resolve discrepancies.
• Maintain organized records of purchase orders, invoices, receipts, and related documentation for audit readiness.
• Prepare and submit purchase requests in alignment with organizational approval processes and procurement policies.
• Collaborate with finance and procurement teams to support purchasing decisions and cost-control efforts.
• Initiate purchase requests and orders within established approval thresholds.
• Support the year-end inventory process and contribute to departmental goals.
• Coordinate with warehouse and program staff to ensure proper allocation and distribution of food resources.
• Prepare regular reports on inventory levels, usage, loss, ordering trends, and operational performance.
• Support training and collaboration with finance, operations, and program teams to support efficient and accountable processes.

Requirements

• Education: Bachelor’s degree in supply chain management, business administration, logistics, finance, or a related field required (master’s degree preferred).
• Minimum of 5–7 years of progressive experience in inventory control, procurement, warehouse operations, or supply chain management.
• Demonstrated experience managing purchasing processes, vendor relations, and contract negotiations.
• Strong knowledge of procurement policies, financial controls, and budget management.
• Proven track record of improving inventory accuracy, reducing costs, and optimizing supply chain processes.
• In a nonprofit, food bank, or high-volume distribution environment preferred.
• Experience with inventory management systems and ERP platforms (e.g., SAP, Oracle, or similar).
• To perform this job successfully, an individual should have knowledge of Inventory software, spreadsheet, and word processing software.
• Must be able to operate Food Bank specialized software within 90 days of hire.

Qualifications

• Computer Skills: Knowledge of Inventory software, spreadsheet, and word processing software.
• Other Requirements: Valid driver's license and a good driving record are required. Reliable transportation to conduct agency business.