Cost Accounting Manager

About the role

Austin Regional Clinic seeks an experienced individual to lead the accounts payable department. The ideal candidate will oversee and manage the efficient, accurate, and timely processing of all accounts payable, intercompany, and allocated cost transactions.

Responsibilities

• Prepares journal entries, including required workpapers for support, in compliance with GAAP and established accounting policies and procedures.
• Organizes and coordinates the posting of entries to the general and subsidiary ledgers to maintain a timely close process.
• Reviews the general ledger trial balance accounts and activity monthly for accuracy and reasonableness.
• Captures and processes intercompany fundings in accordance with company agreements and accounting policies.
• Coordinates the monthly closing of the payables, purchasing and inventory modules in the ERP system.
• Identifies and prepares accurate monthly and year-end accruals within required deadlines.
• Develops and generates reports measuring productivity and compliance with department standards; analyze the data to determine appropriate actions to continue to move the department forward.
• Reconciles prepares weekly and/or monthly complete and accurate reconciliation of intercompany fundings in accordance with company agreements and accounting policies.
• Oversees the monthly reconciliation of accounts payable, purchasing and inventory related sub-ledgers to the general ledger.
• Reviews and analyzes AP aging reports and vendor statements to identify and resolve discrepancies.
• Reconciles unsettled virtual card and credit card transactions with the company’s bank.
• Reconciles accounts as assigned in accordance with department’s policies.
• Taxes ensures accurate application of sales and use tax to vendor invoices in accordance with applicable state and local tax laws.
• Collaborates with Tax Accountant to prepare private letter rulings for sales and uses tax applicability.
• Coordinates and ensures accurate and timely processing of all company 1099s.
• Accounts Payable oversees daily operations of the accounts payable department.
• Manages, trains and develops accounts payable technicians and staff accountant.
• Ensures all invoices are coded correctly and payments are made within payment terms to support GAAP financials, Enterprise Accounting Reporting initiatives and compliance with various management service agreements.
• Maintains a solid understanding of intercompany relationships and contracts.
• Identifies, develops and maintains internal controls and procedures related to accounts payable.
• Administers Procurement and Fund Card programs.
• Assists with internal and external audits by providing accurate schedules, reports, and supporting documentation.
• Ensures proper internal controls are developed and maintained within areas of responsibility and other areas impacted by department.
• Develops and documents, in accordance with department policy, Statements of Position using established accounting principles, theories, concepts and practices.
• Recommends and implements process improvements to increase efficiency and accuracy.
• Collaborates with procurement and other departments to improve invoice and payment processing to resolve issues.
• Provides ongoing training to administrative and operational staff.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.

Qualifications

• Three (3) or more years of experience in a supervisory or management role.
• High School diploma or equivalent.
• Bachelor’s degree in accounting, Finance, Business Administration or related field with five (5) or more years of experience in the complete procurement to pay cycle, coding, cost accounting, GAAP accounting practices, intercompany transactions, integration of related activity into the financial statements, reconciliation preparation and resolution of identified discrepancies, and payables best practices.
• Preferred: Experience with ERP systems (Oracle preferred), and experience working in a multi-specialty physician practice.