Corporate Real Estate Analyst - CapEx

Responsibilities

• Process documentation for project commitments, (e.g., Agreements, Contracts, Work Authorizations or Purchase Orders).
• Kick off utility setups for new projects with a third-party payment integration system, which involves gathering accurate account information and providing ongoing updates until setup completion.
• Prepare and review invoices and payment applications for processing in accordance with SOX compliance requirements.
• Enter project information data and documentation into project management software and other technology tools as required.
• Research payment discrepancies, resolve vendor billing issues, and submit vendor information for new or changed vendor setup.
• Assist in project close-out procedures to include finalization or closure of vendor purchase orders and reconcile the project data between the project management software and the general ledger software, all within a timely manner to maintain department compliance and KPIs.
• Review, compare, and analyze operating expenses, plus insurance and tax reconciliation statements received from Landlords to ensure expenses charged follow lease clauses.
• Request additional information to assess materiality and recommend actions for additional audit and recovery.
• Enter and maintain information regarding lease expenses and financial accounting transactions into a lease accounting management software database.
• Transfer utility setups from Landlord to third-party payment integrations system.
• Tracking payables and receivables associated within assigned lease portfolio.
• Prepare and review export files and submit to accounting for payment processing.
• Input, analyze, and maintain CAM reconciliations received from Landlords, which includes:
  • Preparing initial entry to check calculation and reasonableness of amount owed/due
  • Providing additional information to CAM audit vendor; assisting when CAM audit vendor is unable to reach a landlord
  • Participating in meeting cadence with CAM audit vendor
  • Reviewing and approving claims provided by CAM audit vendor
  • Escalating claims to legal/TM when necessary

Skills

• 3+ years of being involved with financial and/or leasing analysis.
• Strong skills in Organizing, Attention to Detail, Problem Solving, Teamwork, Relationship Building, Time Management and Communication both written and verbally.
• Exhibit necessary knowledge in all applicable system requirements including Oracle and our Lease Administration database.
• Positive attitude and strong customer service mentality.
• Working knowledge of Microsoft Office 365 and ability to work independently within those programs as required.
• Ability to engage effectively with stakeholders at all levels, internal and external.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience with Procore and/or CoStar would be helpful.

Benefits

• Health, dental, vision, paid time off, life insurance
• 401(k) with company match
• Mental health coverage
• Gender affirming and family building benefits
• Paid parental leave
• Associate discounts
• Community involvement opportunities
• Additional meaningful and inclusive enhancements adaptable to diverse situations and needs

Pay

Pay Range: $4,500.00 - $7,333.70 per month (salaried role). This role is eligible for bonus or incentive pay. Starting wage may be higher in certain locations based on local or state wage requirements.

Schedule

Location: Newport News, VA. Hybrid work model: 3 days in office (Tuesday‑Thursday) and 2 days remote (Monday, Friday). Remote consideration may be made for candidates living outside the Newport News HQ per company policy.