Corporate Meetings & Events Planner (Temporary)

Who We Are

Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world. UST is a mission-driven group of 29,000+ practical problem solvers and creative thinkers in more than 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.

The Opportunity

Partner with internal stakeholders and cross-functional teams to plan and execute business objectives
Manage detailed project plans, timelines, deliverables, and event production schedules
Coordinate end-to-end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications
Manage relationships with external vendors, agencies, hotels, and service providers
Support executive meetings, including VIP attendee management and onsite event execution
Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting
Partner with facilities, communications, production, and other internal teams to ensure event delivery

What You Need

• 5+ years of corporate meetings and events experience
• Proven experience planning and executing corporate events with 100+ attendees
• Experience with executive functions, customer programs, and employee engagement initiatives
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment
• Strong budget management, forecasting, and reporting experience
• Experience managing vendors, venues, hotels, and production partners
• Strong project management skills with the ability to prioritize workstreams and drive execution
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365 applications; Outlook, Teams, Excel, PowerPoint, and Word
• Experience facilitating cross-functional collaboration across multiple stakeholder groups

Preferred

• Experience supporting virtual and hybrid events
• Experience with Cvent or similar event management platforms
• Certified Meeting Professional (CMP) designation

Compensation and Benefits

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

• Role Location: Santa Clara, California
  Compensation Range: $50,000-$61,000

Benefits
Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty.
They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.
They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits.
Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines.
Benefits offerings vary in Puerto Rico.
Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.
Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) program with employer matching.
They and their dependents residing in the US are eligible for medical, dental, and vision insurance.
Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.