Corporate Meeting Planner

Duties & Responsibilities

• Affords assistance to the Executive Assistant, Manager of Events, Corporate Meeting Planners, and Senior Management with a range of duties.
• Provides general administrative, clerical, and executive support tasks to sustain organizational operations.
• Maintains and builds strong relationships with numerous vendors and venues.
• Arranges travel and creates itineraries for internal and external Partners.
• Handles all sales recruiting travel, itineraries, and on-site support.
• Negotiates hotel, airline, and rental contracts.
• Manages budgets and controls company spending through effective cost analysis.
• Assists in implementing corporate sponsorships and handles company hospitality suites for various events.
• Provides on-site event support, ensuring a high-quality experience for attendees, partners, and guests.
• Coordicates events, rooming lists, transportation schedules, and attendee communication.

Qualifications

• Four-year college degree from an accredited university.
• Two to three years of prior professional event/travel experience.
• Proven work experience as an Administrative Coordinator, Administrator, or similar role.
• Experience with Cvent is a plus.
• Must be able to travel.

Skills

• Strong negotiation skills.
• Microsoft Office experience including Excel, Word, Outlook.
• Strong organizational skills and attention to detail.
• Problem-solving and time-management skills.
• Excellent verbal, written communication, and phone skills.
• Ability to multi-task and prioritize assignments to meet time-sensitive goals and deadlines.
• Capable of working in a fast-paced team environment.
• Ability to self-direct with strong judgment.