Corporate Housing Associate

Arthrex is a global medical device company and a leader in new product development and medical education in orthopedics.

About the role

We are actively seeking a Corporate Housing Associate to assist the Arthrex Facilities team with all aspects of the rapidly growing Corporate Housing Program provided to new, existing, and intern employees.

Responsibilities

• Manage all corporate housing for employees, new employees, and internship employees.
• Support Facilities Manager with incidentals relating to corporate housing and campus responsibilities as needed.
• Prepare contracts and leases for each corporate housing unit for review by Legal, HR, and AP departments.
• Monitor and accept monthly rental payments of all units and report financial info back to Human Resources.
• Maintain files for each property including photos, contacts, and inventory.
• Maintain daily and monthly logs for management statistics.
• Coordinate tenant approval process with property owner and/or Management Company to establish new tenant set-up.
• Provide tenants with an “arrival” folder containing all information needed including but not limited to codes/keys, contact information, cable and internet information, trash collection schedule, unit keys, mailbox keys, and garage door openers if applicable.
• Conduct inventory inspection upon tenant’s departure/walk-throughs.
• Schedule repairs and cleaning when each tenant moves out as well as routine weekly cleaning.
• Replenish inventory as needed prior to arrival of new tenant.
• Schedule preventive maintenance.
• Maintain accurate inventory of Corporate Housing supplies, housewares, accessories, and furniture within the units and in storage units.
• Assist with inventory replenishing and inspections upon arrival and departure of residents.
• Accept deliveries of supplies, housewares, and furniture; match packing slips with purchase orders and provide order receiving information to the facilities accounting department.
• Coordinate resolutions for receipt of apartment/unit condition forms as necessary.
• Transport inventory to all inventory locations/units.
• Maintain cleanliness of all inventory areas.
• Refuel and prep corporate housing vehicles.
• Meet with and escort contractors and vendors as needed.
• Meet with residents as needed.
• Provide photo evidence of any damages prior to arrival—furniture, appliance, structures of all units.
• Assist with vacant unit inspections.
• Work with Specialist and Lead to continue the process of standardizing product and inventory.
• Continuous improvement of inventory management—unit uniformity, consistency of inventory flow.
• Assist in administrative duties as assigned by Specialist and Lead.
• Assist Facilities Team with campus responsibilities as needed.

Requirements

• High School diploma or equivalent required.
• 1 year of prior experience in a similar environment is required.
• Basic office experience.
• Ability to lift and move heavy items up to 50lbs on a daily basis.
• Must have the ability to safely operate company vehicles.
• Basic Microsoft Excel, PowerPoint, and Word skills.
• Good organizational skills.
• Problem-solving skills with high attention to detail.
• Strong time management, organizational, interpersonal, and communication skills.
• Ability to follow detailed instructions.
• Travel to all Corporate Housing locations from campus is required.
• Availability during evenings and weekends is required for select tasks and emergencies.

Benefits

• Medical, Dental, and Vision Insurance
• Company-Provided Life Insurance
• Voluntary Life Insurance
• Flexible Spending Account (FSA)
• Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
• Matching 401(k) Retirement Plan
• Annual Bonus
• Wellness Incentive Program
• Free Onsite Medical Clinics
• Free Onsite Lunch
• Tuition Reimbursement Program
• Trip of a Lifetime
• Paid Parental Leave
• Paid Time Off
• Volunteer PTO
• Employee Assistance Provider (EAP)