Corporate Events Coordinator

About the role

As the Corporate Events Coordinator, you will play a key role in helping to coordinate the planning, execution, and evaluation of Lument’s client events and industry conferences. As a member of the Marketing & Communications team, this role focuses on industry conferences, client events, promotional items, and memberships. This position reports to the Director of Corporate Events and partners closely with other Marketing & Communications team members and production teams across the organization. The ideal candidate is highly organized with exceptional attention to detail and a proactive, customer-focused mindset. Familiarity with commercial real estate and financial services or other business-to-business sectors is a strong plus.

Responsibilities

• Industry Conferences & Client Events
  • Manage exhibit logistics, shipping, inventory, and promotional materials for regional and state-level industry events; support national-level events.
  • Assist with the management of event timelines, budgets, and deliverables to ensure successful execution.
  • Serve as the primary point of contact for vendors, venues, and event organizers.
  • Coordinate event registration, attendee communications, on-site logistics, and post-event follow-up activities.
  • Track event details and performance metrics, including qualitative feedback from clients and sales teams.
  • Assist with data collection, ROI measurement, and post-event reporting.
  • Support venue research, vendor sourcing, and logistics coordination for client events.
  • Maintain detailed project plans, event calendars, budgets, and tracking documents to ensure deadlines are met and stakeholders remain informed.
• Promotional Items & Company Store
  • Manage promotional and display item inventory, distribution, and fulfillment.
  • Oversee the company store, including inventory management, product recommendations, order approvals, and vendor relationships.
  • Coordinate sourcing and distribution of client gifts and branded merchandise.
• Industry Memberships
  • Manage industry association memberships and sponsorship deliverables to maximize value.
  • Process invoices and track membership and sponsorship budgets.
  • Maintain membership records, benefits, and renewal schedules.
• Other
  • Manage legal and compliance approval submissions as necessary.
  • Update website and intranet content as needed.
  • Support webinar and webcast logistics, social media promotion of events, and other marketing initiatives.
  • Perform other duties and special projects as assigned.

Requirements

• Bachelor's degree in Marketing, Communications, Hospitality, Business, Event Management, or related field, and/or 3-5 years of relevant professional experience.
• Experience supporting the planning and execution of in-person, virtual, and hybrid events.
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Highly organized with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Strong attention to detail and problem-solving skills.
• Experience coordinating vendors, venues, and event logistics.
• Ability to travel 10-15%, including occasional evenings and weekends.

Preferred Qualifications

• Experience in a fast-paced corporate or professional services environment.
• Experience with event management, email invitation, and CRM platforms (e.g., Greenvelope, HubSpot, Cvent, Salesforce).
• Familiarity with project management and collaboration tools (e.g., Smartsheet, Microsoft Teams, SharePoint).
• Experience tracking event budgets and reporting on event performance metrics.
• Experience updating website and intranet content through platforms such as WordPress or SharePoint.

Benefits

• You Time
  • Competitive vacation policy, floating personal holidays, extensive leave options, and annual observed holidays.
• Family Care
  • Infertility coverage, adoption support, child and elder care, fully paid maternity, and generous parental leave benefits.
• Flexible Work Arrangements
  • Hybrid working model with a 3 day in-office minimum requirement.