Coordinator, University Events

About the role

Lehigh University's Development and Alumni Relations team connects thousands of alumni, donors, and friends to a university with deep roots and ambitious momentum. As Coordinator, you'll be the operational backbone that makes every event, communication, and data touchpoint run smoothly and that work has a real impact on the relationships that sustain Lehigh's mission. The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.

Responsibilities

• Maintain accurate guest and alumni records across Lehigh's data systems, identifying and resolving discrepancies to protect data integrity
• Process event-related payments, invoices, and financial transactions in line with university procedures
• Coordinate end-to-end event logistics from initial planning through to on-site execution
• Manage registration platforms, ensuring guest information is current and accessible ahead of each event
• Draft and distribute event communications to alumni, donors, and internal stakeholders
• Serve as a responsive, professional point of contact throughout the event lifecycle
• Collaborate with internal teams to align event logistics with broader Development and Alumni Relations goals
• Support the reconciliation of event budgets and track expenditure against approved allocations
• Contribute to post-event reviews, capturing data and feedback to improve future guest experiences
• Provide general administrative support to the Development and Alumni Relations department as required

Requirements

• High School Diploma or GED
• One to three years of work related experience
• Experience in administrative coordination, event support, or a comparable role requiring strong attention to detail

Skills

• Strong written and verbal communication skills with a service-oriented approach
• Demonstrated ability to manage financial transactions or basic budget tracking accurately
• Ability to work both independently and collaboratively within a deadline-driven team
• Alignment with Lehigh's commitment to building lasting relationships with its alumni and donor community

Benefits

• Generous paid leave
• Tuition benefits for employees and eligible dependents
• Access to Lehigh's broad professional development resources
• Collegial team that takes genuine pride in the quality of its work and the connections it fosters

Pay

Approximate salary range: $37,190‑$44,640 (subject to change based on experience, skills and qualifications).