Coordinator - Scholarship

About the role

The Scholarship Coordinator is a key administrative role within the Today and Tomorrow Educational Foundation (TTEF) and serves as an integral member of the Scholarship Team. This position supports the administration and daily operations of TTEF’s scholarship programs, including MOScholars, by ensuring accurate processing, efficient workflows, and exceptional customer service to families, schools, and other stakeholders. The Scholarship Coordinator works collaboratively with the Scholarship Team to manage scholarship-related activities, maintain accurate records, respond to inquiries, and provide guidance regarding scholarship processes and requirements. This role serves as an important point of contact for partner schools and families, helping to ensure a positive experience while supporting the successful delivery of TTEF’s mission to make quality education accessible through need-based scholarships.

Responsibilities

• Maintain accurate and complete scholarship records through timely data entry and effective use of the scholarship database, Civicore and Odyssey, and other technology systems.
• Support all aspects of the scholarship administration process, from application through payment cycle, including processing applications, determining eligibility, awarding scholarships, coordinating payments, and assisting with annual student requalification.
• Serve as a point of contact for scholarship families and partner schools by providing exceptional customer service through phone calls, email correspondence, and face-to-face meetings.
• Work with all TTEF staff on scholarship projects as assigned by Executive Director based on team needs.
• Align with the mission of providing children a pathway to a brighter future through faith-based educational opportunity.

Requirements

• Bachelor’s degree or relevant work experience.
• Background in education preferred.
• Non-profit experience desirable.

Skills

• Proficient in Microsoft – specifically Excel and Word.
• Skilled at providing effective, positive, and supportive written and verbal communication.
• Willingness to learn new skills, updated tools, and programs to effectively support and grow scholarship operations.
• Excellent organization and time management skills, with the ability to manage multiple projects.
• Ability to meet multiple deadlines and manage time/tasks well.
• Flexibility and patience to work both independently and as part of a high-performing team.
• Pays careful attention to detail in communication, reporting, and operations.
• Possesses critical thinking and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

Relational Requirements

• Attend and participate in staff meetings, department meetings, TTEF events, and Curia meetings.
• Foster positive, respectful, and professional relationships with families, parishes, and school personnel.
• Work effectively with TTEF colleagues in a fun, fast-paced, highly engaging work culture.
• Support the mission of the Today and Tomorrow Educational Foundation.

All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran, or disability status.

All candidates receiving an employment offer must submit to a pre-employment screening that includes a criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.