Coordinator, Principal Gifts Program

About the Role

The American Museum of Natural History's Advancement department is seeking a full-time Coordinator, Principal Gifts Program to support the execution of the Museum’s Principal Gifts Program. Working closely with the Director, Principal Gifts Program, the Coordinator helps advance the Museum’s high-level fundraising efforts through program coordination, communications, stewardship efforts, and donor engagement activities, with a particular focus on Trustee and principal donor initiatives.

Responsibilities

• Serve as a key coordinator for Principal Gifts activities, helping to track timelines, deliverables, stewardship commitments, and fundraising priorities.
• Coordinate activities and the flow of information across Advancement and other Museum departments to support Principal Gifts initiatives and donor engagement efforts.
• Draft, edit, and proofread donor correspondence, stewardship communications, fundraising materials, donor briefings, presentations, and related materials for the Principal Gifts team and senior Museum leadership.
• Serve as the primary coordinator for the annual Chairman’s Appeal (CYEA), including tracking participation and giving, maintaining records, and supporting related Trustee outreach, solicitation, and stewardship efforts.
• Assist with cultivation, solicitation, and stewardship activities in support of Principal Gifts fundraising efforts.
• Coordinate donor meetings, visits, tours, events, and other engagement opportunities for Trustees, Honorary Trustees, principal donors, and prospects, including scheduling, communications, materials, RSVPs, and related logistics.
• Maintain current and accurate donor records in Raiser’s Edge (CRM).

Qualifications

• High School Diploma or equivalent.
• Two years of relevant professional, academic, or volunteer experience in administration, project coordination, event support, fundraising, donor relations, communications, and/or a comparable office environment.
• Experience preparing professional correspondence, presentations, reports, meeting materials, and/or other donor-facing communications.
• Excellent writing, editing, proofreading, and organizational skills.
• Proficiency with the Microsoft Office Suite.

Preferred Qualifications

• Bachelor’s degree in communications, English, business administration, arts administration, liberal arts, or another related field.
• Familiarity with fundraising databases and constituent relationship management systems.

Physical Demands

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
• Must be able to move about the Museum campus.

Pay

The expected salary range for the Coordinator, Principal Gifts Program is $50,000/annual – $57,000/annual. This position is overtime-eligible.

Benefits

The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.