Coordinator of Public Programming

About the role

The Arab American National Museum is seeking a Coordinator of Public Programming to manage the logistics surrounding the museum's various public programs. This position works closely with relevant museum staff to extend the museum's educational and cultural programming in the community.

Responsibilities

• Liaise event tech needs between artists/speakers and production staff
• Conduct guided walking tours for groups of students and adults
• Conduct and oversee outdoor guided tours in and around the Arab American National Museums neighborhood in East Dearborn as part of the AANMs Neighborhood Tours program
• Coordinating the complex administrative functions of the Neighborhood Tours project, which include docent staff training, and community outreach
• Vendor/host recruitment, and liaising project promotion, evaluation, and communication between project staff and leadership
• Utilize the techniques of dialogue, inquiry, and storytelling while leading tour groups
• Review current tour content and scripts, and regularly update and revise as needed to enhance tour experience
• Distribute promotional materials to designated locations throughout the various target communities
• Research communities and organizations to help build audiences for programs
• Cookordination and monitoring of event timelines and ensuring deadlines are met
• Cookordination and oversight of volunteers at events
• Work at AANM public programs, including several evenings and weekends
• Issue check requests, invoices, and other fiscal paperwork
• Monitor event budgets, maintain event income, expense records, and ensure compliance with fiscal and grant requirements
• Manage event ticket sales and monetary reconciliation process
• Operate standard office equipment and use required software applications
• Perform other duties and responsibilities as assigned

Requirements

• Minimum Degree Required: Bachelors degree
• Required Disciplines: Public Programming, Humanities, Museum Studies or Education or equivalent education approved by Human Resources
• At least two years of experience in event management or any equivalent combination of experience, education, and/or training approved by Human Resources

Qualifications

• Knowledge of: Event planning and logistics, Performing arts, Arab American culture, arts, and/or Arabic language a plus
• Skill in: Working with artists and individuals of diverse backgrounds, Operating standard office equipment and using required software applications for program areas and other applications, including Microsoft Office
• Ability to: Maintain confidentiality of sensitive information, Partner with other functional areas to accomplish objectives, Attend to detail while maintaining a big picture orientation, Provide a high level of customer service, Organize and prioritize multiple tasks and meet deadlines, Communicate effectively, both orally and in writing, Work independently as well as collaboratively, Establish and maintain effective working relationships at all levels of the organization as well as with external partners