Coordinating Manager, Collection Registrar (Coordinating Manager Level B)

Marketing Statement NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Duties & Responsibilities SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES: The Collection Registrar supports the comprehensive management of the NYC Health + Hospitals Arts in Medicine permanent collection, comprising over 8,000 artworks across 50+ healthcare facilities. Under the guidance of the curatorial team, this position maintains collection documentation, coordinates artwork logistics, and ensures regulatory compliance. The Registrar works closely with conservators, art handlers, and vendors to support installations, de-installations, and conservation projects across the system. General Tasks And Responsibilities Will Include Maintain and update the collection database, ensuring accurate records for all artworks including location, condition, provenance, and insurance documentationSupport curatorial staff with coordination of artwork installations, de-installations, and relocations across all NYC Health + Hospitals facilitiesConduct regular inventory audits and condition assessments; document and report findings to the curatorial teamAssist with artwork donations and acquisitions, including intake documentation, deed of gift processing, and accessioning paperworkProcess artwork loans, including loan agreements, insurance certificates, and shipping logisticsCoordinate wall signage and didactic labels for installations and exhibitionsServe as a point of contact for facility staff regarding artwork care, maintenance concerns, and collection-related inquiriesPrepare documentation for NYC Public Design Commission submissions Support grant reporting by providing collection data, project documentation, and photographic recordsDigitize collection records and photographs; manage digital asset organization consistent with industry best practices Minimum Qualifications Master’s Degree from an accredited college or university; and one (1) year of full-time experience in a health care setting; or Bachelor’s Degree from an accredited college or university; and two (2) years of full-time experience in a health care setting; or A satisfactory equivalent combination of education, training and/or experience, in which each year of relevant training and/or experience can be substituted for 30 semester credits from an accredited college or university. However, all applicants must at least have a High School diploma or its educational equivalent, approved by a State’s Department of Education or a recognized accrediting organization. Department Preferences Demonstrated experience with collection management databases and registration best practicesKnowledge of art handling, storage, and preventive conservation principlesExcellent organizational skills and attention to detailStrong written and verbal communication skillsAbility to work independently and collaboratively across multiple facilitiesInterest in the intersection of arts and healthcareBachelor's degree in Art History, Museum Studies, Arts Administration, or related field preferredMaster's degree in Museum Studies, Arts Administration, or related field preferred2 – 4 years of experience in museum registration, collections management, or related fieldMay be required to travel between health + Hospitals locationsCollection management software (e.g., Artlogic, Artwork Archive, or similar)Microsoft Office Suite, Adobe Creative Suite, Google Workspace How To Apply If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.