Contracts Holder Support Advisor (Aтырау 27/10/2020)

Level II position based in Atyrau (5/2 schedule).

Qualifications

• Bachelor degree in business administration or finance-related field
• 3 years of experience in Contract Support or other relevant fields
• Experience in administration of contracts or other C&P/Finance activities
• Knowledge of Contracts and Procurement procedures

Skills

• Complete allocated tasks within required timeframes and compliant with set procedures
• Works under direct guidance against established priorities and procedures
• Good analytical and organizational skills
• Contract planning, procedures, and administration competencies to implement contract strategies in a rapidly evolving context
• Practical knowledge of PC applications such as Windows, MS Office, and SAP
• Good written and verbal communication skills in English, Kazakh, and Russian

Responsibilities

• Assist Contract Holder in identification of future Contracts requirements; raise Long Term Procurement Outlook (LTPO) creation request
• Assist Contract Holder in preparation of Contract strategy; participate in Contract Strategy workshop and support Contract Holder in representing Contract Strategy at respective Contracts Board
• Raise Contract Requisition Forms and monitor Requisition approval process
• Assist Contract Holder in drafting Contracts Board Submissions in a timely and complete manner and help represent them at respective Contracts Board
• Assist in compilation of appropriate documentation package for either Contract Amendments or New Tender processes, including scope of work, company estimates, bid lists, instructions to tenderers, technical evaluation criteria, etc.
• Raise Vendor Pre-qualification requests and submit Vendor feedback reports
• Review and verify Contractor’s invoices for compliance with contract requirements
• Prepare monthly Value of Work Done (VOWD) numbers to enable accurate assessment of accruals
• Assist Contract Holder in administering changes and variation orders, and reviewing claims in collaboration with CP function
• Assist Contract Holder in ensuring Contractor compliance with Contract Terms & Conditions, Scope of Work/Services by monitoring key deliverables, milestones, KPIs, and Project Schedule
• Perform post-award contract administration activities, including supporting Contract Holder in liaising with contractors to specify requirements, issue requests for services, evaluate quotes, analyze balance of value to complete work, keep routine/ad-hoc correspondence, and minute meetings
• Liaise with Contracts and Procurement, Legal, Finance, Tax, Cost Engineering, and Project Engineers to support smooth and effective contract implementation, administration, and management process
• Run reports: Local Content Report, Contractors’ Performance Feedback reports, etc.
• Provide necessary support documentation to certify actual quantity of services and/or goods received by Company to SPU team, enabling them to create Service Entry/Goods Receipt transactions in SAP BLP
• Assist CP with performing Contract ‘Close Out’, document Lessons Learned