Contracts & Commissions Administrative Assistant

Key Responsibilities

• Manage all escrow-related tasks, including mass postings, cancels, and escrow check dashboards
• Verify daily check dashboard against bank deposits
• Afford assistance with outgoing relocation processing as needed
• Handle Dotloop email reviews for sorting and assigning
• Rental Data entry & Compliance review
• Afford assistance with ordering Signs down for listings
• Process miscellaneous payments (reimbursements, etc.)
• Confirm checks have been cashed and provide assistance with check-related questions (stop payments/ reissues.)
• Prepare and balance reports for Accounting, ensuring all required checks are listed and delivered for scanning
• Cook bulk wires and mailing of checks
• Investigate and coordinate payment set up of incoming funds.

Administrative Operations

• Afford in-office encounters including check pick up and drop off
• Manage incoming and outgoing mail, including FedEx packages
• Answer phones and assist with agent/staff inquiries in a timely, professional manner
• Support internal teams with check help, stop payments, and payment confirmations
• Special projects as outlined by management.

Skills & Qualifications

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Proficiency with spreadsheets, reporting, and math calculations
• Comfort with handling sensitive financial data with confidentiality
• Prior experience in escrow, commissions, real estate, or administrative operations preferred
• Strong communication and problem-solving skills

What We Offer

• A supportive and collaborative team environment
• Opportunities for professional growth in real estate operations and finance
• Competitive compensation and benefits package

Salary Range: $40,000-$45,000

Benefits: Medical, dental, vision, PTO, VTO