Contracts and Procurement Manager

Responsibilities

• Lead procurement activities by sourcing goods and services, evaluating purchasing needs, and ensuring timely acquisition of materials that support organizational operations.
• Manage contract and purchasing records, monitor vendor performance, and maintain organized documentation to support compliance and accurate reporting.
• Prepare financial and operational reports, including recurring quarterly updates, and provide insights that assist leadership with budgeting and spending decisions.
• Coordinate with internal teams on office, shipping, and customer-facing service needs to keep workflows efficient and responsive.
• Use accounting and business software, including Sage Intacc and Microsoft applications, to track transactions, manage data, and produce reports.
• Address vendor or service concerns professionally, resolve purchasing-related issues, and help strengthen supplier relationships through consistent follow-up.
• Contribute to quality and process oversight by reviewing purchasing procedures and assisting with updates to tools or workflows when operational changes are introduced.

Requirements

• Experience managing purchasing, procurement, or supply-related operations in a business environment that requires strong attention to detail.
• Working knowledge of contract administration, vendor coordination, and purchasing documentation practices.
• Familiarity with accounting systems such as Sage or Peachtree and strong comfort using Microsoft Office applications.
• Ability to prepare reports, track financial activity, and support budgeting or tax-related administrative processes.
• Strong customer service and complaint resolution skills with the ability to communicate effectively with internal and external contacts.
• High attention to detail, sound organizational ability, and a dependable approach to managing multiple priorities.
• Prior experience in a non-profit or mission-driven organization is helpful.

Benefits

Robert Half offers competitive compensation and benefits, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

Pay

$65,000 - $85,000 USD Per Year

Schedule

Ongoing

Location

Getzville, NY