Contracts Administrator

About the role

We are seeking a detail-oriented and motivated Contracts Administrator to join our team in Herndon, VA. This is an excellent opportunity for someone with 1–3 years of experience in contract administration, contract coordination, or business operations who is looking to grow their career in contract management. In this role, you will support the preparation, processing, tracking, and maintenance of customer and vendor contracts across our State, Local, and Federal business lines while partnering with internal teams to ensure contracts are accurately executed and maintained throughout their lifecycle. Training will be provided on our contract administration processes, systems, equipment finance documentation, and government contracting requirements, making this an ideal role for someone with strong organizational skills who is eager to learn and grow.

Responsibilities

• Prepare, organize, process, and maintain contract documentation throughout the contract lifecycle.
• Track contract status, renewals, modifications, and key milestones to ensure timely processing.
• Coordinate with Sales, Operations, Credit, Legal, and other internal departments to support contract execution.
• Review contract documents for completeness and required approvals prior to execution.
• Maintain accurate electronic contract files and support documentation.
• Assist with reporting, audits, and contract record management.
• Support process improvements that enhance contract administration efficiency.
• Learn PEAC's contract administration processes, equipment finance documentation, and government contract requirements.
• Review Government request for proposals and solicitations.

Qualifications

• Bachelor’s degree in business administration, Finance, Communications, or a related field preferred.
• 1–3 years of experience in contract administration, contract coordination, sales operations, procurement support, or a similar administrative role.
• Experience working with customer contracts, purchase orders, agreements, or related documentation preferred.
• Exposure to federal, state, or commercial contracts is a plus and preferable, but deep government contracting experience is not required.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience working with document management systems.
• Ability to manage multiple priorities in a fast-paced, collaborative environment.
• Willingness to learn government contracting requirements (including FAR/DFARS) as part of on-the-job training.

Benefits

• Medical, dental, and vision insurance
• Life insurance
• Short and long-term disability
• 401(k) with company match
• Flexible spending accounts
• Paid time off
• One paid day off per year for community involvement
• Paid birthday leave