Contracts Administrator

Key Responsibilities

• Draft, format, and route routine contract correspondence, including timely acknowledgments, status updates, and administrative notices, to customers, suppliers, and internal stakeholders.
• Prepare, proofread, and process contracts, modifications, and amendments for the Contracts Manager's review, redline, and signature.
• Support scheduling and logistics for contract negotiations, kickoff meetings, and customer calls.
• Recordkeeping & Repository Management:
  • Maintain and organize the centralized contracts repository, ensuring executed contracts, modifications, and related correspondence are filed accurately and easily retrievable.
  • Track key contract milestones, deliverable due dates, option periods, and expiration dates, flagging upcoming deadlines to the Contracts Manager.
  • Maintain accurate contract logs and trackers, and produce regular status reports for leadership.

Qualifications

• Education: Associate's or Bachelor's degree in Business Administration, Paralegal Studies, Supply Chain, or a related field preferred; equivalent professional experience will be considered.
• Experience: 2+ years of experience in contract administration, procurement, or a related administrative role.
• Experience: Experience supporting document management, recordkeeping, correspondence, in a fast-paced professional environment.
• Knowledge, Skills & Abilities: Highly organized with strong attention to detail and reliable follow-through on deadlines; Strong written and verbal communication skills, including professional correspondence drafting; Ability to manage multiple priorities and administrative workflows simultaneously; Proficiency with Microsoft Office (Word, Excel, Outlook); Experience with contract management software or ERP-integrated modules a plus; Discretion in handling sensitive and confidential contractual information; Ability to work collaboratively across departments and represent the contracts function professionally.