Contracts Administrator

Position Overview

The selected person will serve as a team member and representative for NASA Solutions for Enterprise-Wide Procurement (SEWP)'s Contracting Team. This member will provide support to leadership and the appropriate civil servant(s) with all team activities.

Core Responsibilities

• Support SEWP leadership, including contractor management and corresponding civil servants(s) with execution of the day-to-day activities of the team
• Provide general assistance and support to SEWP civil servant contracting staff in accordance with the FAR and NASA contracting regulations, including drafting/reviewing/filing documents, monitoring of vendor responses, and data entry, preparation, and management
• Respond to team needs and activities and make recommendations to SEWP leadership
• Understand and report on NASA contracting practices, trends, and requirements
• Utilize familiarity with solicitation trends specific to the SEWP program in support of Contracting staff and needs
• Provide tactical, hands-on SEWP support in the preparation and management of contracting documentation and information
• Detailed understanding of SEWP processes, particularly the rules and procedures for contract holders
• Aid SEWP staff with contract administration data and documentation requirements and procedures with Contract Holders (CHs)
• Develop an understanding of the SEWP program and related tools
• Attend and participate in SEWP meetings and report relevant information to leadership
• Serve as a liaison and support for internal teams and (CH)s regarding status of contract actions
• Collaborate with cross-functional teams to streamline project delivery while managing key CH relationships
• Utilize Service Now System to monitor deadlines and contract deliverables in a timely manner
• Prepare and issue contract documentation forms for bilateral and unilateral modifications, change orders and administrative changes
• Draft, review and execute modifications and ensure all modifications comply with FAR Regulations
• Ensure audit readiness by filing contract documentation and supporting rationale in contract files
• Build and maintain file repository for all contract actions for each CH; maintain comprehensive, compliant contract files
• Manage contract modifications, and other contract actions as assigned
• Manage spreadsheets that track each contract action for each CH
• Oversee contracts as bridge between Government client and CH
• Other Duties as assigned

Minimum Requirements

• Minimum of a Bachelor's degree in a related field is required
• 5+ years of relevant experience
• Federal contracting certifications (such as DAWIA) a plus
• Hands-on approach to administrative support
• Technical proficiency - ability to utilize different Contract Systems and Microsoft Office systems
• Excellent oral and written communication skills, including public speaking and presenting
• Comprehensive understanding of federal processes, procedures, and regulations
• Ability to incorporate a resilience-based strategy to handle and resolve difficult, high-risk contract issues
• Strong time management skills / self-starter; Ability to solve complex contract issues and utilize own independent research
• Confidence, independence and adaptability to learn alongside the decisive problem-solving skills needed to manage each CH portfolio
• An approachable communication style that supports seamless team collaboration and thrives in a fast-paced, customer-centric environment
• Ability to interact well with peers, customers, leaders, and stakeholders in focused and detail-oriented fashion, completing projects independently while maintaining high-quality relationships
• Efficiently managing portfolios of Contract Holder spreadsheets and contract documentation files with high accuracy and organization
• Maintain effective communication and team engagement within MS Teams regarding the status of pending CH contract files
• Analyzes complex operational challenges and proposed innovative solutions to key stakeholders, increasing efficiency
• Demonstrates a positive attitude, adaptability to learn new processes quickly

Preferred Expertise

• Strong Attention to detail in data entry skills; Maintain high data integrity by accurately entering information
• Strong knowledge of and experience with federal government contract vehicles, especially NASA SEWP, Indefinite Delivery Indefinite Quantity (IDIQ) contracts, and Government Wide Acquisition Contracts (GWACs)
• Proficiency in Microsoft Office (Word, Excel, Power Point etc.)
• Familiarity with FPDS, CPARS, NCMS and similar federal contracting data systems
• Knowledge of current industry trends, including experience with federal contract documentation
• Working knowledge of the Federal Acquisitions Regulations (FAR) and related requirements
• Strong verbal and written communication skills, particularly presenting and public speaking
• Attention to detail and excellent critical thinking skills