Contracts Administrator

Job Summary

The Contracts Administrator position supports Global Military Products (GMP) with the administration of U.S. Department of Defense (DoD) and other U.S. Government contracts, as well as non-USG contracts within a defense contracting environment. This role assists senior contracts professionals in managing contract requirements, ensuring regulatory compliance, and supporting proposal and program execution activities.

Essential Duties & Responsibilities

• Aid in administering government prime and customer subcontract agreements in accordance with FAR, DFARS, and company policies
• Support contract lifecycle activities including proposal preparation, contract award, execution, modification, and closeout
• Review solicitation documents (RFPs/RFQs), contracts, task orders, and SOWs to identify compliance requirements and risks
• Prepare contract-related documentation such as compliance matrices, representations and certifications, accounts receivable documentation, and contract correspondence
• Track contract funding, deliverables, options, and period of performance milestones
• Maintain complete and auditable contract files and records
• Support contract modifications, amendments, and change management processes
• Aid with customer interactions including responses to government data calls, audits, and factfinding requests
• Support internal and external audits as required
• Participate in the development and/or maintenance of internal policy and procedures
• Interface with Supply Chain, Program Management, Finance, Engineering, Quality, and other Contracts personnel, as well as U.S. Government personnel
• Perform other reasonably related business duties as assigned by immediate supervisor and other management as required

Qualifications & Requirements

• Candidates must be Authorized US Persons under ITAR
• Bachelor’s degree in Business, Supply Chain Management, Logistics, Finance, Legal Studies, or related fields
• 1 to 3 years of experience in contract administration, particularly under U.S. Government DoD contracts
• Familiar with USG/DoD regulations, FAR and DFARS
• Ability to multitask with high attention to detail
• Effective writing and verbal communication skills
• Excellent time management and strong organizational skills
• Ability to work in a regulated, deadline-driven environment
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
• Familiarity working within the U.S. Government PIEE environment
• ISO 9001:2015 training preferred
• Legal proof of U.S. citizenship required