Contracts Administrator

Description

MULTIPLE POSITIONS AVAILABLE

About the role

Chemring Energetic Devices (CED) is celebrating its 50th anniversary of building mission-critical products. Located in Downers Grove, Illinois, CED is a short commute from Chicago and surrounded by farmland. The current salary range for this role is $64,000 - $82,000 per year. Compensation varies based on factors like education, skills, experience, and performance.

Responsibilities

• Support the Contracts Manager with proposal development, contract awards, contract modifications, and ongoing contract administration activities
• Create, update, and maintain contract data within the system of record, ensuring accurate documentation, data integrity, traceability, and alignment with contract requirements and company procedures
• Review customer purchase orders, contract modifications, and contractual correspondence for completeness and accuracy before processing
• Aid in reviewing contractual documents for accuracy, compliance with contract terms, customer requirements, applicable regulations, and internal procedures
• Coordinate internal contract review packages and obtain required functional approvals
• Prepare routine contractual documents and correspondence including modifications, customer notifications, NDAs, teaming agreements, contractual letters, and other contractual instruments as assigned
• Support proposal teams by gathering contractual information, preparing contractual sections of proposal packages, coordinating certifications and representations, and assisting with proposal submissions
• Aid in monitoring program performance for scope changes and support the contract change management process in coordination with Program Management, Engineering, Finance, Supply Chain, Quality, and other stakeholders
• Cover shipment documentation, customer acceptance documentation, invoicing support, and contract closeout documentation, as required
• Serve as a secondary contractual interface with customers, supporting fact-finding activities, proposal development, contract awards, and routine contractual communications while escalating complex contractual matters to the Contracts Manager
• Develop a working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), customer contractual requirements, and company policies to support compliant contract administration
• Support export compliance activities by coordinating with the Export Compliance function to identify contractual export control requirements, maintain export-related documentation and records, assist with customer and internal requests, and help ensure compliance with applicable U.S. export control regulations, including International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR)
• Ensure contractual requirements and customer deliverables are communicated to appropriate internal stakeholders
• Maintain organized contract files in accordance with company document retention procedures and quality management system requirements
• Support internal and external audits by preparing contractual documentation and responding to requests for information
• Build positive working relationships with customers and internal stakeholders through timely, professional, and accurate communication
• Utilize internal business systems and customer portals including Microsoft Dynamics 365 (D365), Exostar, PIEE/WAWF, and other electronic business systems required to administer contracts
• Comply with government and corporate laws, rules, regulations, policies and procedures
• Evaluate and implement new processes and technologies to improve contract administration
• Perform special projects and other duties as assigned

Requirements

• Lawful US person (ITAR restrictions)
• Eligible to possess explosives under the Safe Explosives Act of 2003 (as amended) as required by the Bureau of Alcohol, Tobacco and Firearms (BATF) for all employees of Chemring Energetic Devices
• Bachelor's degree or an equivalent combination of education and experience required
• Related contracts/subcontracts coursework is preferred
• Minimum of 6 months of experience supporting contracts, subcontracts, proposal administration, procurement, export management, legal administration, or related business functions
• Experience within the Aerospace & Defense manufacturing industry is preferred but not required
• Professional certifications such as NCMA Certified Federal Contracts Manager (CFCM), Certified Commercial Contracts Manager (CCCM), or Certified Professional Contracts Manager (CPCM), or ability to gain a certification within one year of placement
• Basic understanding of the contract lifecycle and government contracting principles
• Working knowledge of FAR/DFARS/ITAR/EAR, or the ability to rapidly develop proficiency
• Proficiency with Microsoft Office applications
• Strong organizational skills with exceptional attention to detail; ability to prioritize multiple assignments while meeting deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to communicate effectively and build collaborative working relationships across functional organizations

Qualifications

• Lifting, carrying, pushing, pulling, or otherwise moving objects, weighing up to 20 pounds occasionally and/or a negligible amount of weight frequently
• Regular and routine use of computer

Skills

• Knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), customer contractual requirements, and company policies
• Ability to use and navigate internal and customer systems, such as D365, Exostar, WAWF, E-Tools, etc.
• Proficiency with Microsoft Office applications
• Strong organizational skills with exceptional attention to detail; ability to prioritize multiple assignments while meeting deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to communicate effectively and build collaborative working relationships across functional organizations

Benefits

• Medical, dental, and vision coverage
• Paid time off
• Disability insurance
• 401(k) with company match
• Life insurance
• Other voluntary supplemental insurance coverages
• Parental leave
• Adoption assistance
• Tuition assistance
• Employer/partner discounts

Pay

The current salary range for this role is $64,000 - $82,000 per year. Compensation varies based on factors like education, skills, experience, and performance.

Schedule

CED follows a 9/80 work schedule allowing employees to enjoy alternating Fridays off.