Contracts Administrator

Responsibilities

• Administer assigned contracts, task orders, and modifications across their full lifecycle, ensuring every action is documented, compliant, and audit-ready.
• Maintain contract files, records, and data within CHAOS systems as the authoritative source for deliverables, funding, periods of performance, and key milestones.
• Track and manage contractual deliverables, reporting deadlines, funding actions, and option exercises, flagging risks to Program Management before they become problems.
• Support solicitation review, proposal preparation, and award activities for both commercial-item (FAR Part 12) and negotiated (FAR Part 15) acquisitions.
• Prepare and process contract modifications, amendments, and change documentation, confirming consistency with the agreements reached.
• Maintain representations and certifications in SAM and assemble reps-and-certs packages for proposal submissions.
• Cook up contract execution and signature workflows, and support compliance reviews, government audits, and contract closeout.
• Maintain customer correspondence and contractual communications, and assist with NDAs, teaming agreements, and consulting agreements as needed.
• Help build the playbook—contribute to the templates, processes, and tools of a contracts function being stood up from the ground up.

Requirements

• Bachelor's degree and 8+ years of contract administration experience; or a Master's degree and 6+ years; or, in lieu of a degree, 12+ years of directly related experience.
• Hands-on experience supporting U.S. Government acquisitions under FAR Part 12 (commercial products and services) and FAR Part 15 (contracting by negotiation).
• Familiarity with the DFARS, including its key clauses and contract flowdowns.
• Demonstrated experience administering contract modifications and maintaining contract documentation and records of record.
• Strong organization, attention to detail, and written and verbal communication skills.
• Proficiency with Microsoft Office and contract management systems.
• U.S. citizenship is required: this role accesses export-controlled information and requires a U.S. Department of Defense (DoD) Secret security clearance—current, or the ability to obtain and maintain one.