Contracts Administrator

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations globally. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with premier research organizations and facilities, including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations.

About the role

The Contracts Administrator supports contract administration, management, and closeout for a portfolio of complex government contracts. The ideal candidate will have demonstrated experience or an aptitude to leverage technologies such as Artificial Intelligence and/or automation tools to drive efficiencies, improve workflow, and reduce risk in the contracts department. This position requires working in our North Bethesda, MD office 5 days per week.

Responsibilities

• Draft, negotiate, and manage a variety of contractual documents, including NDAs, Teaming Agreements, Prime/Subcontracts, and Vendor Agreements.
• Create and maintain accurate contract records in a contract management database, ensuring data integrity in accordance with corporate policy and federal contracting requirements.
• Ensure all contract actions are executed in accordance with internal policies, regulatory requirements, and audit standards.
• Leverage existing and/or identify new technologies to help drive departmental efficiencies and improve cross-functional workflows with other departments.
• Stay informed on emerging Artificial Intelligence trends and other technologies related to contracts to recommend strategies for performing functional tasks better, smarter, and faster.
• Prepare documentation and assist and/or lead prime contract/task order kickoff meetings with internal program personnel.
• Monitor subcontractor and vendor compliance, performance, and deliverables.
• Assist with managing contract management tools and identify areas of improvement for automation where applicable.
• Support ongoing internal audits, reporting, and other contract-related initiatives as needed.
• Other duties as assigned.

Requirements

• Bachelor’s degree in Business, Finance, or a related discipline.
• 1-3 years of experience managing federal government contracts.
• Demonstrated experience with or aptitude for AI and/or technology-focused solutions.
• Familiarity with Federal Acquisition Regulation (FAR) and Defense FAR Supplement (DFARS).
• Hands-on experience with various contract types (T&M, FFP, Cost-Reimbursable, etc.).
• Strong communication skills, with the ability to clearly convey contract terms and implications to stakeholders.
• High proficiency with Microsoft Office Suite and SharePoint; experience with contract lifecycle management tools is a plus.
• Organized, self-motivated, and capable of managing multiple priorities in a fast-paced, deadline-driven environment.
• Ability to work in our Rockville, MD office 5 days per week.

Benefits

• 100% Medical, Dental & Vision Coverage for Employees
• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• 401K Matching
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Pay

This role has a market-competitive salary with an anticipated base compensation range of $75,000 USD - $90,000 USD. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

Schedule

This position requires working in the office 5 days per week.