Contracts Administrator
AMETEK · Goleta, CA · 1 mo ago
ManagementContract
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, no invented or summarized away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove "What's In It For You" maybe part of Benefits? Actually they have "Competitive Compensation & Holiday PayGreat Health Benefits, and 401(k) plansPaid Time Off per year". That's benefits and pay. Also they have "Compensation Employee Type: Salaried Currency: USD Salary Minimum: 80,000 Salary Maximum: 95,000 Incentive: 1289". So we need Pay section with salary range and maybe incentive. Benefits: health benefits, 401(k), PTO, holiday pay. Also maybe "Competitive Compensation & Holiday Pay" is part of pay and benefits.
We need to parse the posting.
Let's extract sections:
Position Summary: Under supervision... perform professional level duties supporting Business Development Department in areas: order management, customer service, proposal preparation and submittal, contract administration, maintenance of critical logs and databases, and customer score cards.
How You Will Do It: list of responsibilities (many sentences). We'll need to put these into
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, no invented or summarized away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove "What's In It For You" maybe part of Benefits? Actually they have "Competitive Compensation & Holiday PayGreat Health Benefits, and 401(k) plansPaid Time Off per year". That's benefits and pay. Also they have "Compensation Employee Type: Salaried Currency: USD Salary Minimum: 80,000 Salary Maximum: 95,000 Incentive: 1289". So we need Pay section with salary range and maybe incentive. Benefits: health benefits, 401(k), PTO, holiday pay. Also maybe "Competitive Compensation & Holiday Pay" is part of pay and benefits.
We need to parse the posting.
Let's extract sections:
Position Summary: Under supervision... perform professional level duties supporting Business Development Department in areas: order management, customer service, proposal preparation and submittal, contract administration, maintenance of critical logs and databases, and customer score cards.
How You Will Do It: list of responsibilities (many sentences). We'll need to put these into - list.
What We Look For: Education and Experience: bullet list? It's paragraph with items separated by periods. We'll need to extract into list.
Knowledge, Skills, Abilities: list of items.
Position is subject to ITAR restrictions: maybe a note.
What's In It For You: Competitive Compensation & Holiday PayGreat Health Benefits, and 401(k) plansPaid Time Off per year
Compensation: Employee Type: Salaried Currency: USD Salary Minimum: 80,000 Salary Maximum: 95,000 Incentive: 1289
We need Benefits, Pay sections.
Schedule: not mentioned, so omit.
We must not create sections with filler like "commensurate with experience". Not present.
We need to avoid duplication: Some responsibilities repeated later in Knowledge, Skills, Abilities (like "Review contractual documents..." etc). We should preserve all substantive info but avoid duplication? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't explicitly say to deduplicate, but we should not repeat same info verbatim? Might be okay to keep but could be considered duplication. However they said "removed duplicated lines". So we should eliminate duplicated lines. So we need to combine responsibilities and skills without repeating same sentence.
Let's list responsibilities from "How You Will Do It" paragraph:
- Managing the integrity of and updates to the business’ backlog of orders to ensure accurate reporting of shipment dates and factory’s manufacturing resource planning.
- Overall customer service and works multi-functionally with the operations, engineering, program management, and finance teams to provide responses to customer inquiries or prepare for customer meetings.
- Prepares and/or administers contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance with company policy, specifications, and other requirements.
- Responds to inquiries regarding RFQ’s, NDA’s, CDRL’s and other general contract obligations.
- Prepares and submits proposals and production re-quotes. Includes ability to review & apply FAR/DFAR flow down compliance.
- Interfaces with customer personnel (procurement, program, engineering, etc.) via e-mail and telephone.
- Interact daily with other internal departments including Engineering, Quality Assurance, Operations and Finance as required.
- Assists with Export admin & Licensing in accordance with ITAR/EAR regulations.
- Enters Data into the Oracle ERP System, including sales orders and quotes.
- Assists Business Development in general clerical duties as needed.
- As required, represent Business Development at Company meetings.
- Review contractual documents to ensure adherence to company policy, agreed upon specifications and requirements and conformance to master agreements.
- Assists Finance in the resolution of invoicing issues related to contracts.
- Responds to customer requests in a timely manner.
- Effective oral and written communication skills.
- Contract pricing and negotiation skills/experience.
- Ability to maintain an effective and professional demeanor in stressful and/or sometimes confrontational situations.
- Ability to maintain confidentiality and discretion.
Now "What We Look For" Education and Experience:
- Bachelor’s degree in business or related education and experience.
- Order management and order book analysis.
- A minimum of two years’ experience in Contract Administration of commercial and/or government contracts or a combination of education and relevant experience may be considered.
- Familiarity with basic contract law and standard legal forms and analytical reasoning – strongly desired.
- Experience with FAR/DFAR compliance and obligations.
- Experience filing Export license and other documents with DDTC & BIS.
- Experience with Oracle ERP system preferred.
Knowledge, Skills, Abilities:
- Review contractual documents to ensure adherence to company policy, agreed upon specifications and requirements and conformance to master agreements. (duplicate)
- Managers selected quantity and value contracts. (maybe typo: "Managers selected quantity and value contracts." unclear)
- Disseminates Contractual information as appropriate.
- Manage entry of contractual data into appropriate Company databases (i.e. Global Shop ERP, CRM etc.) to ensure that all customer contracts and orders accurately reflect PDT’s obligations.
- Assists Finance in the resolution of invoicing issues related to contracts. (duplicate)
- Responds to customer requests in a timely manner. (duplicate)
- Ability to follow oral and written direction.
- Effective oral and written communication skills. (duplicate)
- Contract pricing and negotiation skills/experience. (duplicate)
- Ability to maintain an effective and professional demeanor in stressful and/or sometimes confrontational situations. (duplicate)
- Ability to exercise safe work habits.
- Superior knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Oracle experience a plus.
- Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs
- Position is subject to ITAR restrictions (maybe separate note)
Benefits/Pay:
- Competitive Compensation & Holiday Pay
- Great Health Benefits, and 401(k) plans
- Paid Time Off per year
- Compensation Employee Type: Salaried Currency: USD Salary Minimum: 80,000 Salary Maximum: 95,000 Incentive: 1289
We need to create sections: About the role (maybe from Position Summary), Responsibilities, Requirements (Education and Experience), Qualifications (maybe Knowledge, Skills, Abilities), Skills (maybe separate?), Benefits, Pay.
But we must only include sections when posting has real specific content. We have content for all.
We need to avoid repeating same bullet across sections. Let's decide:
- About the role: short paragraph from Position Summary.
- Responsibilities: list of duties from "How You Will Do It" (maybe combine with some from Knowledge, Skills, Abilities that are duties). But to avoid duplication, we can take the unique duties from How You Will Do It and maybe add any not covered there from Knowledge, Skills, Abilities that are duties (like "Manage entry of contractual data into appropriate Company databases", "Disseminates Contractual information as appropriate", "Managers selected quantity and value contracts." unclear). We'll include those if not already.
- Requirements: Education and Experience bullet list.
- Qualifications: Knowledge, Skills, Abilities (maybe combine with skills). But we could have Skills section for technical skills like Microsoft Office, Oracle, AI tools, etc. Qualifications could be more about experience/education. However instructions: use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content accordingly.
Let's define:
About the role: Position Summary paragraph.
Responsibilities: list of duties (from How You Will Do It plus any additional duty-like items from Knowledge, Skills, Abilities that are not already covered).
Requirements: Education and Experience (Bachelor's degree, order management, 2 years experience, familiarity with contract law, FAR/DFAR, export license experience, Oracle ERP preferred).
Qualifications: maybe the "Knowledge, Skills, Abilities" that are more about abilities (like ability to follow direction, communication skills, contract pricing, demeanor, safe work habits, etc.) but we also have Skills section for technical skills like Microsoft Office, Oracle, AI tools.
Skills: Superior knowledge of Microsoft Office Suite, Oracle experience a plus, Demonstrated ability and willingness to use AI tools.
Benefits: Competitive Compensation & Holiday Pay, Great Health Benefits, 401(k) plans, Paid Time Off per year.
Pay: Employee Type: Salaried, Currency: USD, Salary Minimum: 80,000, Salary Maximum: 95,000, Incentive: 1289.
We also have ITAR restrictions note; maybe include as a note under Requirements or Qualifications? Could be a separate line but not a heading. We'll add a short paragraph under Requirements or Qualifications: "Position is subject to ITAR restrictions."
We must not include boilerplate like EEO etc. Already removed.
Now produce HTML fragment.
We need to use
for each section heading. Use - for lists. Use
for prose.
We must not include or . Just output the fragment.
Let's craft.
First, About the role:
About the role
Under the supervision of the Director of Business Development, perform professional level duties supporting the Business Development Department in the areas of order management, customer service, proposal preparation and submittal, contract administration, maintenance of critical logs and databases, and customer score cards.
Responsibilities: Responsibilities
- Manage the integrity of and updates to the business’ backlog of orders to ensure accurate reporting of shipment dates and factory’s manufacturing resource planning.
- Provide overall customer service and work multi-functionally with operations, engineering, program management, and finance teams to respond to customer inquiries or prepare for customer meetings.
- Prepare and/or administer contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance with company policy, specifications, and other requirements.
- Respond to inquiries regarding RFQs, NDAs, CDRLs, and other general contract obligations.
- Prepare and submit proposals and production re‑quotes, including reviewing and applying FAR/DFAR flow‑down compliance.
- Interface with customer personnel (procurement, program, engineering, etc.) via email and telephone.
- Interact daily with internal departments including Engineering, Quality Assurance, Operations, and Finance as required.
- Assist with export administration and licensing in accordance with ITAR/EAR regulations.
- Enter data into the Oracle ERP System, including sales orders and quotes.
- Perform general clerical duties for Business Development as needed.
- Represent Business Development at company meetings when required.
- Review contractual documents to ensure adherence to company policy, agreed‑upon specifications and requirements and conformance to master agreements.
- Assist Finance in resolving invoicing issues related to contracts.
- Respond to customer requests in a timely manner.
- Maintain confidentiality and discretion.
- Disseminate contractual information as appropriate.
- Manage entry of contractual data into appropriate company databases (e.g., Global Shop ERP, CRM) to ensure contracts and orders reflect PDT’s obligations.
- Exercise safe work habits.
- Follow oral and written direction.
Note: Some items like "Ability to maintain an effective and professional demeanor in stressful
for each section heading. Use - for lists. Use
for prose.
We must not include or . Just output the fragment.
Let's craft.
First, About the role:
About the role
Under the supervision of the Director of Business Development, perform professional level duties supporting the Business Development Department in the areas of order management, customer service, proposal preparation and submittal, contract administration, maintenance of critical logs and databases, and customer score cards.
Responsibilities: Responsibilities
- Manage the integrity of and updates to the business’ backlog of orders to ensure accurate reporting of shipment dates and factory’s manufacturing resource planning.
- Provide overall customer service and work multi-functionally with operations, engineering, program management, and finance teams to respond to customer inquiries or prepare for customer meetings.
- Prepare and/or administer contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance with company policy, specifications, and other requirements.
- Respond to inquiries regarding RFQs, NDAs, CDRLs, and other general contract obligations.
- Prepare and submit proposals and production re‑quotes, including reviewing and applying FAR/DFAR flow‑down compliance.
- Interface with customer personnel (procurement, program, engineering, etc.) via email and telephone.
- Interact daily with internal departments including Engineering, Quality Assurance, Operations, and Finance as required.
- Assist with export administration and licensing in accordance with ITAR/EAR regulations.
- Enter data into the Oracle ERP System, including sales orders and quotes.
- Perform general clerical duties for Business Development as needed.
- Represent Business Development at company meetings when required.
- Review contractual documents to ensure adherence to company policy, agreed‑upon specifications and requirements and conformance to master agreements.
- Assist Finance in resolving invoicing issues related to contracts.
- Respond to customer requests in a timely manner.
- Maintain confidentiality and discretion.
- Disseminate contractual information as appropriate.
- Manage entry of contractual data into appropriate company databases (e.g., Global Shop ERP, CRM) to ensure contracts and orders reflect PDT’s obligations.
- Exercise safe work habits.
- Follow oral and written direction.
Note: Some items like "Ability to maintain an effective and professional demeanor in stressful
for prose. We must not include or . Just output the fragment. Let's craft. First, About the role:
About the role
Under the supervision of the Director of Business Development, perform professional level duties supporting the Business Development Department in the areas of order management, customer service, proposal preparation and submittal, contract administration, maintenance of critical logs and databases, and customer score cards.
Responsibilities:Responsibilities
- Manage the integrity of and updates to the business’ backlog of orders to ensure accurate reporting of shipment dates and factory’s manufacturing resource planning.
- Provide overall customer service and work multi-functionally with operations, engineering, program management, and finance teams to respond to customer inquiries or prepare for customer meetings.
- Prepare and/or administer contractual documents that establish and sustain business relationships with customers and/or partners to ensure compliance with company policy, specifications, and other requirements.
- Respond to inquiries regarding RFQs, NDAs, CDRLs, and other general contract obligations.
- Prepare and submit proposals and production re‑quotes, including reviewing and applying FAR/DFAR flow‑down compliance.
- Interface with customer personnel (procurement, program, engineering, etc.) via email and telephone.
- Interact daily with internal departments including Engineering, Quality Assurance, Operations, and Finance as required.
- Assist with export administration and licensing in accordance with ITAR/EAR regulations.
- Enter data into the Oracle ERP System, including sales orders and quotes.
- Perform general clerical duties for Business Development as needed.
- Represent Business Development at company meetings when required.
- Review contractual documents to ensure adherence to company policy, agreed‑upon specifications and requirements and conformance to master agreements.
- Assist Finance in resolving invoicing issues related to contracts.
- Respond to customer requests in a timely manner.
- Maintain confidentiality and discretion.
- Disseminate contractual information as appropriate.
- Manage entry of contractual data into appropriate company databases (e.g., Global Shop ERP, CRM) to ensure contracts and orders reflect PDT’s obligations.
- Exercise safe work habits.
- Follow oral and written direction.