Contracting Specialist

Responsibilities

• Collaborating with departments to understand the current, decentralized contracting landscape.
• Working with departments to generate requests for proposals (RFPs), documentation, and bid recordkeeping, analyzing bid submissions, and presenting options to requesting departments.
• Assisting departments in selecting final bids; providing clarity regarding their questions on the bid(s) or bidding process.
• Developing and maintaining a database of current and former contracts.
• Developing and delivering training sessions for faculty and staff on contract management processes and policy.
• Building on existing procurement guides, contract and agreement templates, and developing FAQs/job aids for employee reference.
• Developing and maintaining a preferred vendor list, conducting market research to provide the best value for the College.
• Developing and utilizing a vendor performance tracking metric.
• Processing purchase requisitions requests and purchase orders to support all departments of the College utilizing its Enterprise Resource Planning system, Workday.

Requirements

• At least five years of experience in contract administration.
• Bachelor’s Degree (Business Administration, Accounting, Finance or related field).
• Experience independently drafting and editing contracts and altering boilerplate “Terms of Service” language.
• Experience negotiating contracts directly with vendors over indemnification, liability caps, and data privacy clauses.
• Experience leading the competitive bid process.
• Experience guiding stakeholders to accurately define their needs, score competitive vendor bids objectively, and process winning bids into binding contracts.
• Experience navigating laws pertaining to business in higher education (FERPA, GLBA, ADA Section 508, and WCGA).
• Excellent written and verbal communication skills.
• Excellent project management skills and the ability to prioritize multiple assignments and timelines simultaneously.
• Ability to work both independently and in collaboration with a diverse population of departments across the campus community.
• Experience learning new software and comfort navigating evolving digital tools and technologies.
• Experience in Workday or other Enterprise Resource Planning systems.

Qualifications

Candidates will be considered for the Contracting Specialist role if they have at least five years of experience in contract administration. Additional requirements include a Bachelor’s Degree (Business Administration, Accounting, Finance or related field), experience independently drafting and editing contracts and altering boilerplate “Terms of Service” language, experience negotiating contracts directly with vendors over indemnification, liability caps, and data privacy clauses, experience leading the competitive bid process, experience guiding stakeholders to accurately define their needs, score competitive vendor bids objectively, and process winning bids into binding contracts, experience navigating laws pertaining to business in higher education (FERPA, GLBA, ADA Section 508, and WCGA), excellent written and verbal communication skills, excellent project management skills and the ability to prioritize multiple assignments and timelines simultaneously, ability to work both independently and in collaboration with a diverse population of departments across the campus community, experience learning new software and comfort navigating evolving digital tools and technologies, and experience in Workday or other Enterprise Resource Planning systems.

Skills

Experience in contract administration, drafting and editing contracts, negotiating contracts, leading competitive bid processes, guiding stakeholders, navigating laws pertaining to business in higher education, excellent written and verbal communication skills, project management skills, ability to work independently and collaboratively, learning new software, and navigating evolving digital tools and technologies.

Benefits

The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The benefits package includes comprehensive health insurance with coverage starting your first day of work, robust retirement plan contributions, tuition reimbursement, professional development opportunities, paid leave, access to gym facilities, discounts with local vendors, and more. For more information on our benefits, visit our Williams HR website.

Pay and Schedule

This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience.

Schedule

This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. The pay range is from $87,500 to $97,500, commensurate with experience. This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work