Contract Specialist

Rhoads Industries · Philadelphia, PA · Yesterday

LegalContract

About the role

Founded and family‐owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‐of‐the‐art resources and a 100+ year legacy of leadership.

Responsibilities

Contract Document Preparation and Review
Assist in preparing, reviewing, and ensuring compliance of contract documents with DoD regulations and standards.
Compliance Monitoring
Perform initial compliance checks to ensure contracts adhere to FAR, DFARS, and other applicable legal requirements, highlighting issues for further review.
Record Keeping and Documentation
Maintain comprehensive and organized records of all contract documents, modifications, and correspondence related to DoD contracts.
Data Entry and Management
Input and update contract information in government contract management systems, ensuring data accuracy and completeness.
Communication and Negotiation Support
Facilitate clear, timely communication between internal teams, contractors, and government representatives. Represent the Contracts Department in customer-facing interactions, supporting negotiations, issue resolution, and the distribution of contract-related information to ensure smooth execution and compliance.
Cost and Pricing Support
Apply cost analysis and price analysis techniques to assess internal pricing structures, review company submissions, and identify cost drivers that support accurate, competitive, and defensible proposals.
Tracking Contract Milestones
Monitor key contract milestones, such as deliverables, deadlines, and performance metrics, and notify relevant parties of upcoming dates and requirements.
Supporting Contract Modifications
Aid in drafting and processing contract modifications, amendments, and extensions as directed by senior contract administrators.
Basic Contract Analysis
Conduct initial analyses of contract terms and conditions, summarizing key points for senior staff review.
Issue Resolution
Help identify and report potential issues or discrepancies in contract performance, escalating them to senior administrators for resolution.

Qualifications

Bachelor's degree in Supply Chain Management, Business Administration, Economics or a related field.
Certified Federal Contract Manager (CFCM) certification preferred.
3-5 years of experience in contracts administration, regulatory compliance, or a related analytical role with direct experience managing cost-reimbursable and other flexibility priced contracts.
U.S. citizenship required.
Proficient in federal contracting principles, cost reimbursable type contracts, and contract administration practices.
Ability to read, analyze, and interpret contractual documents, financial reports, and technical materials.
Proficiency with common office applications such as Microsoft Office, SharePoint, Adobe, or similar products.
Strong attention to detail with excellent management and problem-solving abilities.
Prioritization and organization skills, demonstrating professionalism and discretion.
Ability to coordinate projects, manage contract actions, and support cross-functional teams.
Ability to manage multiple priorities efficiently in a fast-paced contracting environment.
Ability to obtain a government security clearance.

Benefits

Competitive health insurance packages
401k matching
PTO

Schedule

The schedule for this position is typically full-time, but may vary based on the needs of the department and the individual’s role.

Pay

The pay range for this position is $50,000 - $75,000 annually, depending on experience and qualifications.