Contract Specialist

About the role

PRIDE Industries is a fast-paced company with a mission to create jobs for people with disabilities while providing high quality, value-added solutions to nationwide customers. Under limited supervision, the Contract Specialist is responsible for the procurement of materials and services; sub-contractors to support performance of contract maintenance, repair and construction tasks; and subcontracted activities. Employees in this job class are responsible for the entire lifecycle of purchase orders and subcontracts including defining requirements, researching opportunities, negotiating with sources, writing subcontract requirements, awarding approved subcontracts, and closeout when purchase orders and subcontract terms are completed. This role requires knowledge of contract requirements including the FAR and applicable local, state and Federal labor requirements, as well as company policies.

Responsibilities

• Processes purchase orders for material procurements and acquisition of services in support of subcontracted requirements; follows established procedures to contact vendors/subcontractors, obtain price quotes and proposals, qualify vendors and contractors, negotiate costs, place orders and expedite or escalate orders when needed; enters order information into procurement system and updates information on open orders.
• Tracks status, receipt of goods or project performance of open purchase orders and works directly with vendors and subcontractors to resolve issues and obtain status updates; supports the approval process for final payment of invoices.
• Corresponds with internal and external customers regarding the status of purchase orders and subcontracts, and responds to emails and voicemails regarding confirmations, problems, issues, and notices; provides accurate information, resolves problems, or routes to appropriate approval personnel.
• Works with Operations and Accounting Department staff to resolve issues involving scope of work, change orders, acceptance or completion documents, receipts, purchase order documents, coding of invoices and resolving invoice discrepancies.
• Creates, updates, and produces a variety of activity and status reports for internal and external customers regarding invoices, purchase orders, subcontract status and schedules, including a weekly materials estimate and monthly accruals report.
• Reviews contractor reports, deliverables, and all certified payroll requirements.
• Looks-up or searches for information using ERP or order tracking system and records or prints-out information for further action; utilizes ERP inventory system to replenish stock items based on min/max levels.
• Participates in departmental and client meetings to coordinate efforts and resolution for budget, timelines, and project priority.
• Qualifies vendors/subcontractors; processes all documents to produce a Master Subcontractor Agreement for subcontractors.
• Performs other duties and special projects as assigned.

Requirements

• Five or more years of experience in purchasing and construction contracts industry.
• Strong negotiation skills.
• Knowledge of regulatory guidelines, particularly provisions of the Federal Acquisition Regulations (FARs).