Contract Specialist

About the role

Integrative Emergency Services, LLC ("IES") is looking for a Contract Management Specialist who will be part of a team responsible for the day-to-day management of clinician contracting for the company. This role manages a high volume of employment and independent contractor agreements for Physicians, APPs, CRNAs, and other clinicians, from initial request through review, approval, and execution. The position ensures contracts are accurate, timely, aligned with established standards, and completed within established service level expectations, while supporting effective contract lifecycle management through the ongoing maintenance and enhancement of contracting tools, templates, and workflows. Work format is hybrid and based at the Corporate office at 4835 LBJ Fwy, Dallas, TX, 75244.

Responsibilities

• Draft a high volume of Employment and Independent Contractor Agreements for Physicians, APPs, CRNAs, and other clinicians, as well as amendments, exhibits, addenda, and other related documents, using standard templates and approved business terms.
• Review contracts and requested changes for accuracy and alignment with established company standards, coordinating non-standard terms or revised language with Legal Counsel.
• Create, update, and maintain contract management system(s), including workspaces, contract status, records, and required documentation.
• Manage the contracting process from initial request through review, approval, and execution, including coordinating signatures and following up on outstanding items, resolving contracting questions, facilitating approvals, and escalating non-standard terms or issues as appropriate, while ensuring contracts are completed within established service level expectations.
• Track renewals, amendments, terminations, and other required contract actions and maintain complete and accurate contract records, including filing, uploading, and archiving executed agreements and related documentation.
• Prepare termination letters in accordance with guidance provided by Human Resources and/or Legal Counsel and maintain related templates to support consistent and accurate processing.
• Provide guidance to internal stakeholders regarding contract processes, status, and established contract terms.
• Conduct contract audits and reviews to identify missing documentation, inconsistencies, outdated information, or other items requiring follow-up.
• Manage and continuously improve contract lifecycle management processes, including maintaining and enhancing contracting tools, templates, and workflows, while ensuring compliance with due diligence, approval, and contract execution policies and procedures.

Qualifications

Knowledge, Skills, Abilities

• Ability to adjust to a dynamic business environment with strong sense of accountability and urgency.
• High level of attention to detail and ability to work methodically and consistently through contracts.
• Ability to work independently and autonomously, identify issues, and resolve problems efficiently and professionally.
• Strong collaborative skills and ability to work effectively with other teams.
• Excellent oral and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong customer service orientation.
• Ability to use discretion appropriately and maintain confidentiality.
• Ability to understand and apply established contract terms, templates, policies, and procedures and recognize issues requiring escalation.
• Proficiency with MS Office applications and data entry.
• Ability to interpret a variety of instructions furnished in written and oral form.
• Ability to read, write and speak English proficiently.

Education / Experience

• Required: 3–5 years of progressively responsible experience in Contract Management or related field.
• Required: Demonstrated knowledge and experience of Contract Management processes.
• Required: Understands a variety of contracts and the provisions.
• Preferred: Bachelor’s Degree.
• Preferred: Healthcare industry experience.
• Preferred: Experience working with Salesforce, OneDrive, DocuSign, contract databases or other contract and/or applicant tracking systems is a plus.

Physical Demands

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• Frequently required to stand, walk, sit, use hands to feel, and reach with hands and arms.
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to remaining seated for periods of time to perform computer-based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.).
• Occasionally lift and/or move up to 20–25 pounds.
• Fine hand manipulation (keyboarding).

Work Environment

• This is a hybrid role with a strong emphasis on collaboration, communication, and regular onsite presence to support team initiatives and in-person needs.
• Standard business hours apply, with flexibility as needed to accommodate early mornings, evenings, or occasional weekend projects and meetings.
• The noise level in the work environment is typically low.

Location: 4835 LBJ Fwy, Dallas, TX 75244 – Suite #900

Travel

• Minimal travel, including overnight and local, may be required as business needs dictate.