Contract Specialist

Description The Contract Specialist is an essential player in our organization, orchestrating the management of all contract-related documentation, from task orders to change orders. This role assists in ensuring we maintain compliance with contract terms during both the award process and the crucial initial execution phase. Beyond these responsibilities, the Contract Specialist assists with tracking and maintaining certification processes, licenses, pre-qualifications, and registrations for the entire CMS Group of Companies, which encompasses CMS, LLCs, and joint ventures (JVs). Requirements Essential Responsibilities Assists with contract modifications, change order awards, and initial administrative compliance, using accounting software for external and internal setupAssists with all CMS bond and Client COI requestsFollows company protocol for file and data managementAssists with coordinating and managing contract documentation and/or price volumes for largeID/IQ and site-specific proposalsConducts initial revisions to customer requirements and analyzes the solicitation requirements and RFP specifications, ensuring consistency, clarity, grammar, and compliance. Submit the revised draft to the Contract Manager and Facility Security Office for final review.Assist with all JV setup and maintenance for CMS and CMS JV partnersAssist with the development of pre-qualification packages per customer requirementsMaintains SAM registrations for all CMS entitiesSupport other departments' meeting deliverables by setting up vendors and clients for new projects and contracts.Assist with assignments to special projects (ex., Awards)Will process Certified Payroll as backupPerform other duties as assigned Required Skills Excellent writing, editing, and proofreading abilitiesAbility to manage multiple assignments simultaneously and prioritize tasks as they arise to meet short deadlinesEffectively represents the organization professionally through all forms of communication, including written correspondence, virtual interactions, and face-to-face meetings with clients, Team Members, and other stakeholders, to strengthen relationships and drive business growth.Demonstrates capability to work effectively and efficiently without direct supervision, consistently deliver high-quality results, and effectively manage tasks and responsibilities.Proficient in Microsoft 365 applications (Word, Excel, and PowerPoint)The ability to maintain confidentiality at all times is critical. Education, Experience And Reporting Structure A bachelor's degree in a related field and one or more years of CMS proposal or accounting team experience are required.Or at least 4 years of related proposal writing experience focusing on Government Contracts. Reporting Structure Reports to the Contract Manager and Facility Security OfficerThis position does not have direct reportsTravelUp to 10% Travel RequiredThe frequency of travel may be adjusted as needed to accommodate specific tasks.