Contract Specialist

Responsibilities

• Review proposed contracts for consistency with quotations.
• Maintain and reconcile backlogs, bookings, and sales reports.
• Manage Salesforce and reconcile it with bookings reports.
• Maintain customer, supplier, and sales representative database in the ERP system.
• Monitor and update customer supplier portals, including annual certifications and representations, invoicing, and requests for quotations.
• Aid with the close-out of contracts, including final billing and disposition of customer furnished material.
• Interface with other business functions for license requirements planning and address daily operational issues.
• Process all export shipping documents to ensure compliance, including customs invoices and packing lists.
• Interface with freight forwarders/customers to arrange shipments and coordinate pickup dates.
• Support FSO with visitor request processing, screen names in Visual Compliance, and update visitor log.

Requirements

• Experience in contract management, data entry, RFP, RFQ, ITAR, DFARS, and FAR regulations.
• High School diploma with a minimum of 8 years of relevant experience or an Associate’s degree with a minimum of 4 years of experience.
• 4-5 years of contract experience in the defense manufacturing industry.
• Familiarity with large, complex multifaceted electronics design and manufacturing environments.
• Understanding of the defense aerospace industry and related regulations.
• Familiarity with procurement roles in complex industries.
• Proficiency in Microsoft Office.

Additional Skills & Qualifications

• Experience with CostPoint and Salesforce is a plus.
• Familiarity with subcontractor solicitations and bid analysis/process.

Pay and Benefits

The pay range for this position is $75,000.00 - $100,000.00/yr. Pay Period: Weekly, Direct Deposit only. Paid-Time-Off: Exempt - Flexible Time Off (Eligible after 60-day introductory period). Holidays: 11. 401(k) plan Company match, 100% up to 6%. Fidelity Tuition Reimbursement Up to $10K per calendar year. 9/80 Work Schedule: Every other Friday off.

About the Role

This is a Permanent position based out of Melville, NY.

Job Type & Location

This is a fully onsite position in Melville, NY.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

About Us

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.