Contract/Procurement Professional- Level II

About the role

Position Overview The Contract/Procurement Professional- Level II supports the Contracting Officer across the full procurement lifecycle, from acquisition planning, SOW review, and proposal evaluation through contract administration, invoicing, and close-out. The role also serves as the contracting specialist for purchases under 40K, seeking quotes and issuing purchase orders, and assists with specialized NATO-related work, including Foreign Military Sales (FMS), Acquisition Cross-Servicing Agreements (ACSA), and National Security Investment Program (NSIP) contracts.

Responsibilities

• Contribute and support the Contracting Officer in cradle‑to‑grave procurement activities including development of acquisition plans, SOW review, proposal evaluation, contract reports and documentation, industry debriefs for competitive solicitations.
• Tracking and validating submissions in support of RFIs; coordinating and posting Questions & Answers from Industry.
• Assisting the Contracting Officer in tracking and executing contracts and agreements for conferences, workshops, and other events.
• Perform as contracting specialist for purchases <$40K, seeking quotes and formalizing purchase orders as required in coordination with the Contracting Officer.
• Perform contract administration tasks including preparing DBIDs instructions, VISA letters, contractor compliance, contract amendments, invoicing.
• Create purchase orders in support of awarded contracts while ensuring all supporting documents are collected and filed per the Contract File Management Plan.
• Prepare and coordinate requests for deviation from the normal method of procurement when appropriate.
• Maintain Contractor Databases to support invoicing, tracking, exercising option periods and other data calls.
• Process invoices and close‑out for all assigned contracts in coordination with the Contracting Officer.
• Contribute to and support the Contracting Officer in processing cases of Foreign Military Sales (FMS) and Acquisition Cross‑Servicing Agreements (ACSA).
• Assist the Contracting Officer with National Security Investment Program (NSIP) data entry and contract execution of authorized projects.
• Assist the Contracting Officer with annual reviews of current contracts to confirm currency and continuation.
• Enter procurement information into the CIRIS database as required.
• Perform additional procurement‑related tasks as directed by the COTR.

Requirements

Required Qualifications

• University degree with at least 24 semester hours of business‑related courses, or DAWIA/NCMA/CIPS certification in Contracting, or equivalent.
• Minimum 5 years' demonstrable experience working in procurement and/or contracting conducting a full range of contracting activities.
• Minimum 2 years' demonstrable experience working pre‑award, award, post‑award phases on competitively awarded contracts interpreting and applying statutes, regulations, policies and procedures.
• Demonstrated understanding of Statement of Work (SOW) development and ability to translate user requirements into tangible, measurable outcomes.
• Demonstrated experience working closely with cross‑functional teams and facilitating collaboration across technical, financial, and operational domains.
• Demonstrated experience with contract administration and management.
• Demonstrated ability to interpret complex procurement requirements into actionable timelines, strategies and execution.
• Excellent tactful written and oral communication skills.
• Fluent in English (written and oral).
• Active NATO or National SECRET clearance.
• Citizenship in a NATO member nation.

Preferred Qualifications

• Demonstrated experience conducting procurement in a NATO command.
• Demonstrated experience with NSIP contracting rules.
• Demonstrated experience with CIRIS.
• Demonstrated experience with NATO Financial System (Oracle) CNAFS/FINs or equivalent.
• Familiarity with NATO‑specific procurement rules and requirements.
• Demonstrated experience with Agile Procurement Strategies to include MVPs, Sprints, Prototypes.
• Experience as a Warranted Contracting Officer with authority to award or administer in excess of Level B (40,000 euros) or national equivalent.

Benefits

DEFTEC offers a comprehensive whole‑life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long‑term disability, and educational reimbursement.