Contract Manager, Center for Population Health Data Science Administration

About the role

The Contract Manager will oversee complex procurement and contract administration activities for the Center for Population Health Data Science (CPHDS), a division focused on advancing public health through data and technology.

Responsibilities

• Plan, implement, coordinate, and oversee procurement and contract administration activities for the division, including the acquisition of goods, professional services, software, data, and operational resources.
• Direct and manage multiple procurement methods and contracting processes, ensuring compliance with applicable City, State, and agency requirements.
• Develop, review, negotiate, and manage solicitation and contract-related documents, including scopes of work, evaluation criteria, contract amendments, budget modifications, memoranda of understanding, renewals, extensions, and vendor agreements.
• Coordinate and oversee the full lifecycle of procurement and contract administration activities, including procurement planning, submission routing, tracking, vendor engagement, approvals, implementation, monitoring, renewals, and closeout activities.
• Serve as a senior procurement and contract administration advisor to divisional leadership, program managers, technical staff, and administrative teams, providing guidance on procurement strategy, contracting structures, operational risks, compliance requirements, vendor management, and administrative best practices.
• Communicate directly with vendors, contractors, consultants, and external partners regarding procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues, and operational expectations.
• Maintain oversight of contract expenditures, funding utilization, deliverables, and procurement-related activities, working closely with divisional fiscal staff to support operational planning, budget accountability, contract compliance, and effective resource management.
• Oversee procurement and contract administration activities within PASSPort and related City systems, ensuring accurate and timely processing of all procurement actions.
• Evaluate vendor and contractor performance by monitoring deliverables, reviewing supporting documentation and invoices, identifying performance concerns, coordinating corrective actions, and maintaining complete audit-ready procurement and contract records.
• Coordinate with ACCO, General Counsel, Finance, Information Technology, and other agency stakeholders to resolve procurement and contracting issues, facilitate contract approvals, improve operational coordination, and support the efficient administration of divisional procurement activities.
• Provide managerial guidance and technical assistance to program and administrative staff regarding procurement planning, scope development, contract requirements, deliverables, procurement documentation, and applicable City and agency procedures governing procurement and contract administration activities.
• Develop, implement, and maintain procurement tracking systems, workflow monitoring tools, management reports, and operational dashboards to provide leadership with visibility into procurement activities, contract status, compliance requirements, and operational performance metrics.
• Analyze procurement operations, identify workflow inefficiencies, evaluate administrative processes, and implement operational improvements that strengthen internal controls, improve coordination, reduce delays, and increase the overall efficiency and effectiveness of divisional procurement and contract administration functions.
• Ensure procurement and contract administration activities remain compliant with applicable procurement regulations, audit standards, internal controls, funding requirements, and agency, City, State, and federal policies governing procurement and contracting operations.

Requirements

• A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning.
• A satisfactory equivalent combination of education and experience.
• Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis.
• A four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Qualifications

• Two years of managerial or executive experience as described in "1" above.
• Education and experience may be substituted on a year-for-year basis.

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and priorities simultaneously.
• Knowledge of procurement regulations and best practices.
• Proficiency in Microsoft Office Suite.

Benefits

• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits.
• A public sector defined benefit pension plan.
• A tax-deferred savings program.
• A robust Worksite Wellness Program.

Pay

$68,214.00 – $110,000.00

Schedule

Full-time position.