Contract Management Specialist 1 (SG-18), Contract Management Specialist Trainee 2 (SG-16), Contract Management Specialist Trainee 1 (SG-14)(NYHELPS) Item# 01656

Responsibilities

• Assist in the performance of a wide variety of activities associated with contractual, administrative, and fiscal management services.
• Serving as an agency liaison person
• Providing technical assistance
• Negotiating, developing, preparing, implementing, processing, and tracking contracts
• Auditing and processing contract claims and vouchers
• Reviewing and approving contract payments and assuring that they are in accordance with contract terms
• Providing technical assistance
• Evaluating Requests for Proposals (RFPs), Invitation for Bids (IFBs), or Sole/Single Source Procurements
• Supervision of staff
• Development of guidelines and standards
• Analyze business processes and requirements
• Draft and implement policies and processes
• Prepare contract data related reports
• Provide guidance, technical assistance and training to contract auditors and agency staff and/or potential bidder(s) to facilitate the contract and procurement processes
• Act as a liaison with the Statewide Financial System

Minimum Qualifications

• Contract Management Specialist Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
• Contract Management Specialist Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
• Contract Management Specialist 1 (SG-18): Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Education Substitution

• An associate’s degree in a related field may substitute for two years of experience.
• A bachelor’s degree in a related field may substitute for four years of experience.
• A master’s degree in a related field may substitute for five years of experience.
• A doctorate degree in a related field may substitute for six years of experience.

Competitive Minimum Qualifications

You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law. For 70.1, 52.6 or 70.4 transfer to a Contract Management Specialist 1 (SG-18), you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above, SG-14 or above for a Trainee 2, SG-12 or above for a Trainee 1, depending on qualifications. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov). Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position. 55b/55c Program appointment: This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov).

Preferred Qualifications/Knowledge, skills, and abilities

• Knowledge of NYS contract laws, rules and regulations
• Knowledge of the Statewide Financial Services system and the related contract audit systems, including Contract Audit Module
• Ability to communicate contract audit requirements to system users
• Ability to assist with contract policy and user document development and execution

Telecommuting

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Pay

• Contract Management Specialist Trainee 1 equated to SG-14: $56,183
• Contract Management Specialist Trainee 2 equated to SG-16: $62,694
• Full performance Contract Management Specialist 1 SG-18: $69,964

Salary is nonnegotiable. Candidates hired at the trainee level will be advanced to the full performance Contract Management Specialist 1 SG-18 following successful completion of the traineeship.

Benefits

• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs